Administrative Assistant

Location: Woods Hole

Description We are looking for an organized and detail-oriented Administrative Assistant to support fundraising and office operations in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing donor-related administrative work with day-to-day coordination in a mission-driven environment. The person in this role will contribute to accurate recordkeeping, donor support activities, gift administration, and general office functions while handling sensitive information with care.

Responsibilities:

- Oversee donor data upkeep in Raiser's Edge, ensuring records remain accurate, current, and reliable for development activities.

- Prepare and distribute database queries, reports, imports, and exports that help guide fundraising efforts and donor engagement.

- Research donor backgrounds and update constituent profiles to strengthen stewardship and outreach initiatives.

- Assist with donation entry, gift tracking, and reconciliation tasks to support accurate financial and development records.

- Coordinate acknowledgment letters, stewardship communications, mailings, and management of donor-related gift inventory.

- Provide day-to-day administrative support to fundraising personnel, including drafting correspondence and processing expense documentation.

- Help manage vendor-related paperwork, routine office needs, and ordering of supplies to keep operations running smoothly.

- Safeguard confidential donor and financial information while following established administrative and reporting procedures. Requirements - Bachelor's degree or comparable experience in an administrative or support-focused role.

- At least 5 years of experience in administration, customer support, nonprofit operations, or a related environment.

- Strong working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.

- Experience handling data entry, record maintenance, and general office coordination with a high level of accuracy.

- Ability to manage multiple responsibilities, stay organized, and meet deadlines in a hybrid work setting.

- Strong communication skills for supporting internal teams, donors, vendors, and general office interactions.

- Comfort working with confidential information and maintaining discretion in daily administrative tasks. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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