Health and Land Use Assistant

Job Title:

Health and Land Use Assistant

Department:

Board of Health / Building Department

Supervisors:

Health Agent and Building Commissioner, according to assigned departmental work

Hours Worked:

35 hours per week

Salary Grade:

Grade 7

FLSA Status:

Non-Exempt

The Health and Land Use Assistant provides administrative, technical, clerical, customer service, permitting, records, and operational support to the Board of Health, Health Agent, Building Commissioner, and permitting departments. The position serves as a primary administrative contact for residents, applicants, contractors, engineers, service providers, and inspectors looking to access the permitting functions of the Town’s land use departments.

The position provides published procedural information, forms, deadlines, fee information, and application status information. Technical, code interpretation, public health, compliance, inspection, approval, and enforcement questions are referred to the Health Agent, Building Commissioner, authorized inspector, or relevant departments.

The position receives and administratively processes health and building permits; assists with permitting applications for the Town’s land use departments, coordinates inspections and departmental routing; maintains official records; processes fees and routine financial documents; prepares correspondence and meeting materials; and assists with records modernization and website maintenance.

The position does not independently interpret or enforce laws, sanitary regulations, or building codes; conduct inspections; approve plans or applications; determine compliance or violations; issue enforcement orders; or exercise the statutory or professional authority of the Health Agent, Building Commissioner, or inspectors.

Scope

The employee independently performs varied and responsible administrative support duties requiring judgment, organization, accuracy, confidentiality, and the application of established procedures and regulations. The employee uses approved administrative completeness checklists and documented departmental decisions and refers substantive or technical matters to the appropriate authorized official.

Received

The employee works under the administrative direction of the Health Agent for Board of Health assignments and the Building Commissioner for Building Department assignments.

Given

The employee does not regularly supervise employees, consultants, contractors, volunteers, or temporary staff.

Work is performed primarily in an office subject to frequent interruptions and regular contact with the public by telephone, email, and in person. The employee uses standard office equipment, Microsoft Office, Adobe Acrobat, website management tools, permitting and records software, scanners, printers, copiers, and telephone systems.

The employee handles confidential or sensitive departmental information with discretion. Evening Board of Health meetings may be required. Occasional logistical support may be required during weekend events or emergencies, without emergency command or regulatory decision-making authority.

Work involves regular movement among workstations, service counters, files, and department offices. The employee routinely moves files and office materials weighing up to 10 pounds and occasionally up to 25 pounds.

The essential functions or duties listed below are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The employee…