Administrative Assistant Woods Hole, MA | Robert Half

Administrative Assistant

We are looking for an organized and detail-oriented Administrative Assistant to support fundraising and office operations in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing donor-related administrative work with day-to-day coordination in a mission-driven environment. The person in this role will contribute to accurate recordkeeping, donor support activities, gift administration, and general office functions while handling sensitive information with care.

Responsibilities:

• Oversee donor data upkeep in Raiser's Edge, ensuring records remain accurate, current, and reliable for development activities.
• Prepare and distribute database queries, reports, imports, and exports that help guide fundraising efforts and donor engagement.
• Research donor backgrounds and update constituent profiles to strengthen stewardship and outreach initiatives.
• Assist with donation entry, gift tracking, and reconciliation tasks to support accurate financial and development records.
• Coordinate acknowledgment letters, stewardship communications, mailings, and management of donor-related gift inventory.
• Provide day-to-day administrative support to fundraising personnel, including drafting correspondence and processing expense documentation.
• Help manage vendor-related paperwork, routine office needs, and ordering of supplies to keep operations running smoothly.
• Safeguard confidential donor and financial information while following established administrative and reporting procedures.