Administrative Assistant

Administrative Assistant

We are looking for a dependable Administrative Assistant to support municipal office operations in Massachusetts. This long-term contract position offers an excellent opportunity for someone who enjoys keeping administrative processes organized, managing daily office tasks, and providing consistent support to local leadership. The role is ideal for someone who can balance document handling, scheduling coordination, and general office assistance in a public-sector environment.

Responsibilities:

• Maintain and organize official records to ensure documents are filed accurately and easy to retrieve.
• Process incoming mail by sorting, distributing, and routing correspondence to the appropriate departments or individuals.
• Provide day-to-day administrative support to local leadership and assist with priority tasks as needed.
• Coordinate calendars, schedule meetings, and help manage appointments to keep office activities running smoothly.
• Perform data entry and routine office updates using Microsoft Word and Excel.
• Answer inbound calls, greet visitors, and handle general receptionist duties in a courteous manner.
• Support overall office operations by completing clerical assignments and helping maintain an orderly administrative environment.