Buyer, Business

Title: Buyer

Location: 1 State Road Stow, MA 01775

Duration: 05 Months

Pay rate: $30/hr

Procures commodities, supplies, services, and equipment for various units within the Department of Fire Services as needed; keeps up to date on buying policies and procedures; prepares RFQ's; bids through verbal and written communication; assists division with coordination of all aspects of purchasing and performs related work as required.

• Procures commodities and services for various units s includes the following activities: review purchase requests to ensure compliance with policies, procedures, and regulations; determine if the purchases are on a statewide departmental or GSA contract; research competitiveئە pricing; resolve any problems with staff and vendors; prepare encumbrance documents for approval by entering in Comm Buys / MMARS and local databases; place orders with vendors and ensure receipt quality of product and invoicing of same;
  
  review invoices prior to payment and submit invoices to AP in a timely manner ensuring payments are processed against correct encumbrance documents and encumbrance line.
• Prepare written documentation including bids, quotes and award notifications outlining description of goods and services to be provided, including product performance costs, delivery date and related information in order to meet agency requests.
• Obtain information concerning materials, supplies, equipment, services and capital procurements and leases by contacting vendors and other state agencies and by reviewing technical literature and specifications.
• On a periodic basis reconcile expenditures and encumbrances with contracts and resolve any discrepancies. Bring problems to the attention of supervisor and identify solutions.
• Keep up to date on buying policies, procedures and commodities by researching information, reviewing technical literature, inspecting samples to determine appropriateness, contacting vendors and attending fairs and conferences.
• Assist in the preparation of the RFQs and bids for commodities not on contract; review and evaluate bids against criteria, award contract and process contract renewals.
• Perform += related work as required such as monitoring MMARS for glitches in procurements and notifying supervisor of issues or problems, maintaining vendor files and database, providing assistance to other fiscal affairs staff as needed, including preparing bids letters of acceptance and rejection and copying and filing.

• Knowledge of the principles and practices of public purchasing
• Ability to communicate effectively in oral and written expression
• Ability to assemble items of information in accordance with established procedures
• Ability to understand, apply and explain agency laws, rules, regulations, policies, procedures, standards, specifications and guidelines
• Ability to adjust to changing situations to meet changing program or production requirements
• Ability to work independently
• Adept in the use of Microsoft Word, including mail merge and proficient in Excel & Access
• Highly preferable that a candidate have experience working in the Commbuys, and/or Massachusetts Management Accounting and reporting (MMARS) system

Seniority level: Associate

Employment type: Contract

Job function: Finance