Facilities Asset Management & Process Improvement Co-op

Facilities Asset Management & Process Improvement Co-op

Facilities Asset Strategies & Programs supports Global Real Estate & Facilities by establishing the standards, processes, systems, and data practices that enable effective asset lifecycle management. The team partners with Facilities Operations, Engineering, Finance, Capital Projects, Workplace, EHS, and integrated facilities management providers to improve asset data quality, preventive maintenance, lifecycle planning, governance, and decision‑making across the global portfolio.

The Facilities Asset Management & Process Improvement Co‑op will support initiatives that strengthen how facility assets are created, classified, maintained, reconciled, and retired. The co‑op will analyze asset and maintenance data, document current‑state workflows, identify process and data gaps, and help develop standardized procedures, dashboards, and reporting. This assignment offers hands‑on exposure to enterprise asset management, preventive maintenance, capital planning, and cross‑functional facilities operations.

• Review and analyze asset, preventive maintenance, work order, and financial data to identify gaps, inconsistencies, and improvement opportunities.
• Support reconciliation of physical assets with records in enterprise systems and help track data‑quality issues through resolution.
• Document current‑state and future‑state workflows for asset creation, tagging, classification, maintenance‑plan assignment, record updates, redeployment, and retirement.
• Interview subject‑matter experts and translate operational knowledge into clear process maps, standard operating procedures, job aids, and training materials.
• Assist with dashboards, metrics, and recurring reports related to asset completeness, preventive maintenance coverage, reliability, lifecycle condition, and program progress.
• Participate in cross‑functional working sessions and coordinate actions with Facilities Operations, Engineering, Finance, Capital Projects, Workplace, EHS, and service‑provider teams.
• Contribute to continuous‑improvement projects that enhance asset governance, data‑driven decision‑making, cost efficiency, compliance, and lifecycle performance.

Build practical experience with enterprise asset management, facilities operations, and the full asset lifecycle. Develop skills in data analysis, data governance, process mapping, root‑cause analysis, and performance reporting. Gain exposure to preventive maintenance strategy, lifecycle planning, capital governance, and cross‑functional decision‑making. Strengthen professional communication by interviewing stakeholders and presenting findings, recommendations, and completed work products. Learn to manage deliverables, priorities, and follow‑up actions in a global, matrixed organization.

• This position will be hybrid (1‑3 days per week in the office) out of the Cambridge, Massachusetts location.
• Must be pursuing a bachelor's degree in facilities management, engineering, data analytics, business, finance, information systems, supply chain, construction management, or a related field.
• Demonstrated proficiency in Microsoft Excel; experience with Power BI or other data‑visualization tools is preferred.
• Strong analytical, organizational, and problem‑solving skills with careful attention to detail.
• Ability to organize complex information and create clear, concise documentation and presentations.
• Effective written and verbal communication skills and comfort collaborating with cross‑functional stakeholders.
• Curiosity, initiative, and the ability to manage multiple assignments with appropriate guidance.
• Interest in facilities, asset…