Project Coordinator

Job Title

Project Coordinator

P&S/SPJ

Project Manager SPJ

Responsible for supporting the successful execution of Plan and Spec and Special Projects with a focus on scheduling, resource management, and coordination across field crews, vendors, and customers.

• Support the successful execution of both Plan and Spec and Special Projects.
• Schedule field labor and manager resources.
• Act as the central point of contact between Project Managers, Field Supervisors, customer site contacts, vendors, and subcontractors.
• Ensure labor, materials, vendors and subcontractors are aligned to meet project schedules and deliver high quality results.
• Develop, maintain and communicate daily, weekly and long‑term schedules for field crews across multiple projects and departments.
• Coordinate labor assignments with Project Managers, Assistant Project Managers, and Foremen to optimize manpower and utilization.
• Monitor upcoming project needs to ensure adequate labor, tools and equipment availability.
• Assist in forecasting labor needs based on project schedules and backlog.
• Maintain real‑time tracking of field labor resource allocation and proactively adjust as priorities shift.
• Manage the dispatching of field crews, ensuring they have the correct information, tools and materials for project execution.
• Support field trade Foreman with daily and weekly planning to minimize downtime and maximize productivity.
• Respond promptly to field requests for additional labor or materials as jobsite conditions change or evolve.
• Serve as liaison between internal project teams and external customer site contacts to coordinate site access, work schedules and on‑site requirements.
• Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet schedules.
• Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders.
• Track field labor utilization, identifying potential inefficiencies, constraints or conflicts.
• Ensure compliance with all company policies, safety standards, as well as project site specific requirements.
• Work with the AP team to obtain vendor compliance documents including but not limited to CORs, lien waivers and other project related documents.
• Issue Commitment PO’s for vendors and subcontractors including following up on lead times and delivery.
• Coordinate the filing of permits as required by Plumbing, Electrical, Sheet Metal, Mechanical and Building permits (specific to locations as well).
• Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal, Mechanical and Building inspections for project based work.
• Coordinate and track the scheduling of new equipment commissioning and quality inspections.

• Lifting an average of 25 lbs on a daily basis.
• Ability to type or work at a computer screen for extended periods of time.
• Standing, sitting, bending, kneeling, reaching, stooping, lifting, walking, typing.

An individual must show a willingness to continue to develop skills in the Plumbing and HVAC/R trade as part of the learning process. Must show strong teamwork skills and also be capable of working independently.

Please note that the job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employer for this job. Activities, duties and responsibilities are subject to change at any time with or without prior notice.

It is the policy of Medford Wellington to provide a safe and healthy environment in which our employees, visitors and customers can carry out their business.

We are an Equal Opportunity Employer who pledges to not discriminate against employees or potential employees based on race, color, religion, sex, national origin, age, disability or genetic information.