Conveyancing Assistant

Overview

Our client in Matlock who are currently going through a period of growth are looking for a conveyancing assistant/administrator to join their team. This is a perfect opportunity for someone who is looking to make the move to conveyancing or at the start of their legal career.

• Previous experience in a secretarial or administrative role, ideally within a legal firm
• Strong organisational skills and attention to detail
• Confident communicator, both written and verbal, with excellent client service skills
• Ability to manage a busy workload and work efficiently under pressure
• Proficiency in case management systems and Microsoft Office

• Opening and managing legal matters within the case management system, ensuring accuracy and compliance
• Issuing client documents via the firm's online platform and processing returned onboarding paperwork
• Keeping case files up to date, including maintaining matter agendas and updating key milestones
• Obtaining Land Registry documents and preparing draft contract packs
• Diary management, including tracking key deadlines and following up on outstanding matters
• Handling telephone enquiries, providing updates to clients, estate agents, and solicitors
• Preparing and issuing client quotes and maintaining records
• Ordering leasehold and freehold management packs, as well as redemption statements
• Liaising with third parties such as banks, managing agents, and HMRC on behalf of the firm
• Assisting with financial processes, including preparing receipts, payments, and client bills
• Supporting post-completion formalities, including Land Registry applications and file closures
• Carrying out general administrative tasks such as scanning, printing, and document preparation
• Managing emails efficiently and assisting with archiving when required
• Providing ad hoc support to the wider team, including file openings and accounts processes

Salary is up to £25,000, dependant on experience

Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as:
Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment acts as a Recruitment Agency in relation to this vacancy.