Assistant Finance Director

Town Hall
232 Matthews Station Street
Matthews, NC 28105, USA

The Town of Matthews offers a comprehensive benefits package including bilingual incentive pay, vacation and sick leave, increased vacation accrual for qualified service with another government agency, shared sick leave, medical insurance, paid parental leave, health reimbursement account (HRA), dental plan, vision insurance, North Carolina Local Government Employees Retirement Plan, 457 and 401K Retirement Accounts, flexible medical & dependent care spending accounts, EAP, group and voluntary life insurance & AD&D, short-term disability, long-term disability, accident plans, hospital indemnity plans, and critical illness insurance, and tuition reimbursement.

FLSA Status:
Exempt

Full Position Salary Grade Range: $87,729 - $135,980

If selected for the position, the hiring range is $87,729 - $111,854 (based on qualifications and experience)

POSITION SUMMARY

Performs complex professional and administrative work in assisting with the planning, organizing, and directing the financial day-to-day activities of the Town. This work is performed under the general supervision of the Finance Director and in accordance with established municipal finance procedures, local ordinances, and North Carolina General Statutes governing the responsibilities of local government financial operations and is evaluated through conferences, reports, and by an independent audit of financial records.

ESSENTIAL FUNCTIONS

(The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.)

• Assist the Finance Director in the overall administration and leadership of the Finance Department; provide financial management through the administration of financials, accounts payable, purchasing and contracts, payroll, billing, and collections through management of the Town’s financial resources and best practices; serve in the absence of the Finance Director.
• Oversee coordination and preparation for the annual audit as well as the preparation and distribution of the ACFR.
• Plan, implement, and evaluate financial operations.
• Supervise finance staff by assigning tasks, monitoring performance, and overseeing daily financial/payroll operations of staff.
• Post daily transactions, journal entries, amendments, deposits, disbursements, tax receipts, and other documents to the general ledger; review and reconcile monthly bank statements and general ledger; perform transfers, wires, and other online banking procedures.
• Post daily cash reconciliation; monitor online bank accounts and analyze cash flow and line items; transfer funds to various accounts as needed; send check files to online bank accounts; balance deposits against various records.
• Compile and prepare a wide variety of monthly, quarterly, and annual records and reports; process electronic payments.
• Responsible for grant and asset forfeiture accounting, to include tracking, analysis, reconciliation, and audit reporting; ensure reimbursement requests and reports are processed accurately following time requirements.
• Assist with the Capital Improvement Plan (CIP) by analyzing and reconciling projects; establish and maintain an accurate database of the CIP, including maintaining construction in progress data for the annual audit.
• Review and approve Accounts Payable (AP).
• Perform analysis of assets and liabilities to assess financial health, identify trends, and support accurate reporting.
• Assist with the annual audit by preparing documentation, responding to auditor requests, and ensuring compliance with internal controls and financial reporting standards.
• Assist with various postings, printing, and calculating of accounts for monthly, quarterly, and year-end closing, budget figures, and budget amendments.
• Generate a variety of spreadsheets and graphics depicting financial conditions and status, including cash flow analysis and analysis of expenditures and revenues.
• Provide financial analysis, problem-solving, and other support to various departmental inquiries and other financial staff; create a variety of spreadsheets for analysis and record keeping.
• Assist with annual budget development, including research, compiling information, attending budget meetings with departments, attending budget workshops with the Board, creating the annual budget book, etc.
• Present financial information to the Leadership Team and the Board.
• Maintain the Finance Department page on the Town’s website.
• Provide technical guidance and training to other staff.
• Assist with heavy workloads and fill in for other absent staff members.
• Performs related duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES

(The knowledge, skills, and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of professional governmental accounting principles and…