Administrative Assistant to TRIO Program Job Mattoon area,Illinois USA,Administrative/Clerical

Description

Will provide administrative assistance to the TRIO Student Support Services and TRIO Destination College Programs Directors staff and will serve as program receptionist.

Description of Essential Functions (critical tasks)

Essential Job Functions:

Remains informed of TRIO grant legislation and regulation on documentation

Coordinates documentation of grant services, including budget information, statistical information, event summaries, and student documentation

Compiles data for reports; provides information analysis for the Project Director to make necessary changes in project design/services for participants' needs

Processes student applications for both projects

Coordinates all accounts payable tasks

Reviews purchases and prepare credit card reconciliations for both TRIO projects

Greets visitors and provides information to the public, students, and staff

Answers and directs calls from a multi-line digital phone system

Oversee mailings of program materials and written correspondence to students

Schedules appointments, sets up meetings, cultural events, campus tours and campus functions

Prepare documents, prepares handouts for presentations, surveys and proof reads materials for mailing

Maintains accurate up-to-date student records and database including documentation of participant eligibility, academic records, contracts, exit and follow-up information

Revises program forms as needed

Works with, trains, and supervises student workers

Assists in preparations for special events, receptions, or ceremonies

Develops queries and reports using database programs

Maintains an accurate up-to-date inventory and check-out procedure for equipment and supplies

Assist in preparing reports for LLC, US Department of Education, target schools, and communities to keep informed of programs progress

Performs other related duties assigned by TRIO Project Directors

Specific Functional

Job Requirements

Education Requirements:

Associate's Degree required.

Experience Requirements:

Minimum experience in an office setting; related experience in college setting preferred

Knowledge:

Business etiquette, general office procedures

Skills:

Excellent interpersonal, oral and written communication, organizational skills;
Microsoft Office skills

Personal Requirements:

Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions; freedom from racial/ethnic biases; background similar to that of the participants preferred; ability to maintain confidentiality of participants and staff information entrusted during the course of completing duties

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