Administrative Assistant – Accounting Services

Location: Mattoon, IL

Pay Range: $19.00 - $25.00 per hour

Job Type: Full-time

Schedule
:

• 8:00AM to 5:00 PM - Monday to Friday

Administrative Assistant – Accounting Services Division – An Administrative Assistant in the Accounting Services Division is responsible for providing administrative and operational support to the Accounting Services Division. This job involves in-office work, performing various tasks concurrently. Occasional overtime hours required.

• Support Accounting Services projects and process improvement initiatives.
• Maintain accurate client and engagement information within firm systems.
• Assist with workflow tracking, deadline management, and project coordination.
• Prepare reports, correspondence, and other documents as needed.
• Maintain confidentiality of client information and firm records.
• Assist with the development and production of marketing materials, including client resources, newsletters, and recruiting materials in print, social media, and website.
• Support consistency in branding and messaging for the Accounting Services Division.
• Provide general administrative support to the Accounting Services Division.
• Other administrative duties as assigned by the Accounting Services Division leadership.

• Office environment that primarily involves sitting/standing.
• Occasional reaching overhead and at or below shoulder level.
• Ability to operate standard office equipment and keyboards.
• Moving objects up to 10 pounds.
• Communication with others to exchange accurate information.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; viewing a computer terminal; extensive reading.

• Excellent verbal and written communication skills
• Ability to multi-task and work independently
• 3 years clerical/secretary (preferred)
• Proficiency in Microsoft Office applications
• Employer paid term life insurance
• Employer paid long-term disability insurance
• Voluntary health, dental, and vision insurance
• Voluntary short-term disability and supplemental life insurance
• Paid time off benefits

Education and Experience: High school diploma or equivalent.

We have multiple locations across Illinois.