Executive Assistant to President & CEO

Position: Executive Assistant to the President & CEO

Executive Assistant to the President & CEO

FLSA Status:
Exempt, Full-Time

Reports to:

President & CEO

About United Way of Greenville County:
Our Mission and Vision

For over 100 years, United Way of Greenville County has united the community to help people live better, safer, and more successful lives. Today, our mission is to mobilize people and resources to improve lives, strengthen our community, and advance equity for the benefit of all.

We do this by focusing on four critical areas that create lasting impact for individuals and families in Greenville County:

Our vision is a Greenville County where everyone has access to the tools and opportunities they need to achieve their full potential.

Our STAR Values

• Support:
  Collaborate with our team and partners to advance shared goals.
• Trust:
  Build transparent and respectful relationships that deliver on promises.
• Act:
  Show up each day with purpose, innovation, and adaptability.
• Reflect:
  Hold ourselves accountable to the community we serve and the future we aim to shape.

Where We Serve

United Way of Greenville County serves individuals and families throughout Greenville, Greer, Mauldin, Simpsonville, Fountain Inn, and Travelers Rest, as well as surrounding communities like Berea, Judson, Gantt, Sans Souci, and Taylors.

Position Summary

The Executive Assistant to the President & CEO plays a critical role in advancing the mission of United Way of Greenville County. This high-trust, high-impact position ensures the day-to-day operations of the CEO’s office run smoothly while supporting strong board governance and strategic coordination.

This is a dynamic and fast-paced environment, and the ideal candidate will bring a high level of professionalism, adaptability, and attention to detail along with a deep commitment to our mission.

Key Responsibilities Executive Support (60%)

• Manage and prioritize the President & CEO’s schedule, meetings, and communications.
• Prepare briefing materials, correspondence, and follow-up for key meetings and events.
• Act as a trusted representative of the CEO in both internal and external communications.
• Handle sensitive matters with discretion and diplomacy.
• Maintain focus on the CEO’s highest priorities and adjust workflow as needed.
• Foster a sense of calm and clarity in a fast-changing environment.

Governance + Board Support (30%)

• Coordinate logistics for the Board of Directors, Executive Committee, and Finance & Audit Committee.
• Manage the production and distribution of board materials, including agendas, minutes, and follow-up documentation.
• Liaise with the Leadership Team to align governance activities with broader organizational goals.
• Oversee meeting logistics, including setup and hospitality for in-person meetings.

Event & Project Coordination (10%)

• Assist with the planning and execution of special CEO-hosted events and small gatherings.
• Support ad-hoc projects and initiatives led by the CEO’s office.
• Partner with other administrative staff as needed to support meetings.
• Support events during evenings or weekends, as needed.

What We’re Looking For Experience & Skills

• 5+ years of experience providing executive-level administrative support.
• 2+ years of experience supporting board governance or executive-level committees.
• Strong technical proficiency in Microsoft Office Suite and experience with databases or CRMs.
• Outstanding written and verbal communication skills.
• Ability to manage competing priorities with grace and efficiency.
• Experience with complex calendar management and meeting logistics.
• Familiarity with nonprofit operations or mission-driven environments a plus.

Mindset & Attributes

• Highly adaptable and able to shift focus quickly based on evolving priorities.
• Organized, proactive, and solutions-oriented.
• Warm and professional in all interpersonal interactions.
• Grounded in humility and curiosity; able to ask smart questions and challenge assumptions respectfully.
• Committed to building and maintaining trust in a high-stakes, high-visibility role.

Why This Role Matters

This role is more than administrative support; it’s a key part of how we mobilize people and resources to improve lives in Greenville County. As the Executive Assistant to the President & CEO, you will help drive the mission forward by ensuring the right people are in the right conversations at the right time with clarity, coordination, and compassion.

You’ll be the steady hand behind the scenes helping our organization show up with excellence every day for our partners, our investors, and our community.

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