Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist supports a growing accounting team by processing high volumes of invoices, maintaining strong vendor relationships, and ensuring accurate and timely payments. This role also contributes to month-end accounting activities and works closely with internal teams in a fast-paced environment. The position is ideal for a detail-oriented professional with a customer-service mindset and experience in accounts payable within a manufacturing or distribution setting.

• Process a high volume of vendor invoices accurately and in a timely manner, ensuring all required approvals and documentation are in place.
• Perform three-way matching of purchase orders, packing slips, and invoices to verify quantities, pricing, and terms before payment.
• Code invoices to the appropriate general ledger accounts and cost centers in accordance with company policies and accounting standards.
• Enter and maintain accounts payable data in the ERP/accounting system, ensuring data integrity and consistency.
• Prepare, schedule, and process vendor payments, including checks, electronic payments, and other approved methods, while adhering to payment terms.
• Reconcile vendor statements regularly, investigate discrepancies, and resolve issues promptly with vendors and internal stakeholders.
• Maintain and strengthen vendor relationships by responding promptly and professionally to inquiries and resolving billing or payment issues.
• Support month-end closing activities by preparing reconciliations, providing accounts payable reports, and assisting with accruals as needed.
• Collaborate closely with purchasing, receiving, and other departments to ensure accurate documentation and smooth invoice processing.
• Monitor accounts payable aging and escalate issues or unusual items to the appropriate team members when necessary.
• Contribute to process improvements in accounts payable workflows, leveraging ERP capabilities to increase efficiency and accuracy.
• Maintain organized and up-to-date accounts payable files and records in accordance with company policies and audit requirements.
• Assist with special projects and other accounting tasks as assigned by the accounting team.

• 23 years of accounts payable, accounting, or bookkeeping experience, preferably in a high-volume environment.
• Hands-on experience in accounts payable within a manufacturing or distribution company.
• Proficiency in Microsoft Excel, including working with spreadsheets for data entry, analysis, and reporting.
• Experience using ERP or accounting systems for invoice processing and payment management.
• Strong attention to detail and accuracy in data entry, coding, and reconciliation.
• Solid organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills for interacting with vendors and internal stakeholders.
• Effective problem-solving skills to identify, investigate, and resolve discrepancies and process issues.
• Experience with three-way matching of purchase orders, receipts, and invoices.
• Experience in reconciliation of vendor statements and accounts payable ledgers.
• Ability to work collaboratively as part of an accounting team and support month-end closing activities.

• Bachelors degree in accounting or a related field is a plus.
• Experience with Plex ERP or similar ERP platforms is highly desirable.
• Customer-service mindset with a focus on building and maintaining positive vendor relationships.
• Familiarity with payable processes in a manufacturing environment, including cold forming or related production processes, is an advantage.
• Interest in a long-term role with opportunities to grow within…