Technical Administrative Assistant

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About Us
Matrix Technologies, Inc. has been a leading provider of engineering, automation, and systems integration services since 1980. Guided by “The Matrix Way,” we value teamwork, collaboration, and fun. Recognized as a Top Workplace, we offer flexible schedules, professional growth opportunities, and market‑leading compensation.

TECHNICAL ADMINISTRATIVE ASSISTANT

Overview
Join our team as a Technical Administrative Assistant! This role is based out of our Maumee, OH office. The position is paid hourly and includes eligibility for overtime pay.

Matrix Technologies, Inc. is seeking a self‑motivated and professional Technical Administrative Assistant to support our technical team members. This position provides assistance by reviewing and publishing internal and project documentation using company standards. Candidate requirements include 3‑5+ years’ experience as an administrative assistant or technical writer, and an associate degree or higher in a correlated field is preferred. This position requires an eye for detail, a high level of organizational and multitasking ability, and strong communication skills.

Candidate must be proficient in Microsoft Word, Excel, and PowerPoint, as well as general computer skills. Familiarity with Microsoft Teams, SharePoint, and One Note is preferred. Experience in the engineering or technical industry field is a bonus. Compensation commensurate with experience level.

Key Responsibilities

• Proofread, edit, format, and publish documentation and proposals needed by staff of all levels while ensuring compliance to corporate standards.
• Review documents and ensure proper spelling, grammar, and general math equations (sum, difference, product, quotient, etc.).
• Copy, assemble, and distribute work produced in a timely manner.
• Enter data and schedules into the project management system.
• Meet deadlines and prioritize workload.
• Contribute to the upkeep of the team tools and processes.
• Actively participate in weekly department and division meetings or trainings whenever necessary.
• Must be flexible to take on additional tasks to assist company, including but not limited to composing emails, printing and scanning documents, scheduling and assisting with meetings/lunches, answering phones, office supply inventory management, mail distribution, and other duties as assigned.

Qualifications

• Possess 3‑5+ years of technical administrative experience
• Associate’s degree in English, Business Administration, or related field preferred
• Excellent typing and proofreading skills
• Strong verbal and written communication skills
• Ability to use critical thinking skills to manage tasks
• Expertise with key software programs (e.g., Microsoft Word, PowerPoint, Excel, etc.)
• Must be able to work independently and as a contributing team member
• Strong attention to detail
• Ability to multitask, prioritize workload, and plan to meet tight deadlines
• Has prior experience in an engineering or technical industry (preferred)
• Reliable, dedicated, and positive attitude toward team members and clients
• Comfortable working with all levels of positions within the organization and supporting multiple locations
• Basic business acumen and knowledge preferred
• Technical writing ability preferred

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to stand, walk, sit, stoop, kneel, crouch; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk, and hear.
• The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 25 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WHY MATRIX?

Physical and Mental Wellness and Work/Life Balance

• Health Insurance with Prescription Drug Coverage, Dental, and Vision Insurance
• Generous Paid Time Off (Extra Days for Purchase) and Ten Paid Holidays
• Paid Parental Leave, Bereavement…