AP Clerk

Position: AP Clerk I

About Rhodes Enterprises

At Rhodes, our core purpose is to enhance the lives of our customers and team through building communities. We specialize in developing master‑planned communities and construction of high‑quality, energy‑efficient homes. Recognized among the fastest‑growing private companies in the US by Inc. 5000, we are expanding into more communities across South Texas. Since 2019, Esperanza Homes, a Rhodes Company, has ranked nationally on the Builder Magazine’s Top 100 Builders list, and we are on an aggressive growth trajectory to serve more communities across South Texas.

Rhodes was founded in the early 1990s as a land acquisition and holding company; later, in 2006, shifted to residential/commercial land development and home building with Esperanza Homes. We are passionate about our customers, building exceptional homes, our team, and the communities where we live and work. Rhodes is a certified Great Place to Work.

Benefits Of Being a Part Of Our Team

• Competitive Compensation including Bonus & Profit‑Sharing Programs
• Health Care – Medical/Dental/Vision/Prescription Drug Coverage
• Employer Paid Health Reimbursement Account for Medically Enrolled Staff
• 401(k) with Company Matching Contributions
• Disability Programs
• Employee & Dependent Life Insurance
• Vacation & Company Holidays
• Employee Home Purchase Rebate Program
• Employee Assistance Program (EAP)

Role Mission

As an Accounts Payable Clerk I at Rhodes, you support the accurate and timely processing of invoices, payments, and expense‑related transactions across multiple companies. Reporting to the Director of Accounting, you work closely with the Accounts Payable and Finance teams to ensure transactions are processed per company policies, internal controls, and timelines. Your attention to detail, organization, and collaboration maintain reliable financial records, support accounting schedules, reconciliations, and reporting, and contribute to the overall effectiveness of the Finance team while supporting our purpose of building communities.

Measured

Performance Goals

• % Invoices paid with accuracy
• # Average days AP cycle
• % Complete & timely invoice payments
• # of checks printed weekly
• # of invoices processed weekly

Accountabilities Accounts Payable Processing & Accuracy

• Review and analyze vendor invoices for accuracy, completeness, proper approval, and eligibility for payment in accordance with company policies.
• Enter invoices into the accounting system accurately and timely to support on‑time vendor payments.
• Ensure proper invoice coding and documentation prior to processing.

Check Runs & Payment Controls

• Support and follow a consistent check printing schedule, including established cut‑off times.
• Review checks, vouchers, and supporting documentation for accuracy before approving and signing.
• Assist with processing intercompany and corporate credit card payments in a timely manner.

Vendor Compliance & Records Management

• Maintain current and organized vendor files, including W‑9s, insurance certificates, and other required documentation.
• Verify vendor insurance compliance prior to payment and flag exceptions as needed.
• Support the creation, maintenance, and ongoing organization of a record‑retention system with appropriate coding and filing standards.

Reporting, Metrics & Process Support

• Prepare exception reports related to special or off‑cycle check runs.
• Track and maintain basic metrics related to invoice exceptions and departmental requests.
• Follow established guidelines for invoice handling and coding and elevate discrepancies or inconsistencies.

Collaboration & Professional Conduct

• Work collaboratively and respectfully with Accounting team members and internal partners to resolve issues and support timely payments.
• Communicate clearly and professionally regarding invoice discrepancies or missing information.
• Contribute to overall team effectiveness by supporting shared goals and assisting with related tasks as needed.

Other Duties

• Perform additional accounting or administrative duties as assigned to support department operations.

Lives Rhodes Core Values

• Act with Integrity – no compromise in acting with integrity in everything you do.
• Honor our Team – honor team…