Bookkeeper; Advanced Academics Department

McAllen Independent School District Dept of Advanced Academics - McAllen, Texas Open in Google Maps

Starting Date: Immediately

PRIMARY

PURPOSE:

To support and assist the Director of Advanced Academics with the responsibilities and operation of all budgets and operations for the department including GT/AP/IB/Dual Enrollment to enhance student learning.

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED, required

Minimum of 48 college hours and/or business courses, preferred

Special Knowledge/

Skills:

A high level of English proficiency, required

Strong oral and written communication skills, required

Use 10-key calculator with a high degree of accuracy, and to use a computer for data input

Ability to work with a high degree of accuracy and attention to detail

Ability to work independently, and within a collaborative team environment

Ability to use independent judgment in setting priorities and making decisions

Ability to use discretion in handling confidential information.

Experience:

Two (2) year’s experience working with budgets, accounts receivable and accounts payable, required

Workdays:226

Pay Date: Monthly

Clerical/Technical Pay Structure: Pay Grade 4

Hourly Pay Range:

Minimum: $18.00

Midpoint: $21.43

Maximum: $24.86

Note: Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience.

MAJOR RESPONSIBILITIES AND DUTIES/

ESSENTIAL FUNCTIONS:

• Perform general office routines and practices, such as, but not limited to , email, forms , correspondence , etc.; maintain files; screen telephone calls.
• Utilize the district accounting and purchasing systems and procedures to appropriately and accurately maintain records of allocations and expenditures and amendments.
• Support the Director in the preparation and management of all budget accounts, amendments, transfer, and deposits for Gifted and Talented /AP/IB/Dual Enrollment allotments and any other grants or funds awarded to the District and/or campuses.
• Implement bookkeeping procedures for the completed budgets in order to maintain accurate records of allocations and expenditures as needed.
• Review and adjust budgets on an as needed basis with the Director for Advanced Academics for the GT program and any other grants or budgets awarded to the District and/or campuses.
• Distribute money to appropriate funds, maintain thorough and accurate records of such.
• Prepare purchase requisitions for purchases of supplies, materials, services, registrations, consultants, and other department/campus requests.
• Process purchase orders/authorize payment and assist Accounting Department with payment of invoices.
• Assist with Payment for Consultant and Contracted Services requests.
• Assist in collection and deposit of monies, such as but not limited to, Concurrent Enrollment tuition.
• Process Payroll requests for part‑time employees and extra duty pay in timely fashion.
• Verify monthly payroll reports of substitutes.
• Place orders for materials, supplies, registrations etc. as soon as Purchase Order is received.
• Label and distribute all orders received immediately.
• Authorize payment of invoices promptly.
• Assist in preparing travel forms, enter requisitions for registrations, hotel, flights, rentals, reimbursement and all that is related to each travel.
• Distribute checks to appropriate entities concerning travel.
• Review and adjust payroll budgets regularly to correct negative amounts.
• Obtain vendor information when necessary and submit with Vendor Master form to Accounting Department.
• Keep Director informed on how funds are being expended and remaining amounts budgeted and any other matters…