Finance Administrator, Accounts Receivable- Italy

AR Finance & Administrative Specialist

We are looking for an AR Finance & Administrative Specialist with strong experience in Italian public procurement procedures and platforms such as MEPA and Uni Market. The ideal candidate will support our Finance and Legal teams in managing procurement activities, ensuring compliance with Italian public sector regulations, and handling all documentation related to tenders, surveys, contracts, invoicing, and electronic signatures.

• Manage and monitor procurement processes through MEPA, Uni Market, and other Italian public procurement platforms.
• Prepare, upload, and maintain documentation required for tender participation and contract execution.
• Coordinate with public institutions, suppliers, and internal teams to ensure timely submissions and full compliance with Italian procurement laws.
• Support the drafting, review, and filing of contracts, tender documents, surveys and related legal materials.
• Maintain accurate and organized records of bids, offers, awarded contracts, and financial transactions.
• Assist the finance department with invoice preparation, payment tracking, and reconciliation related to public contracts.

• Ensure that all procurement and contracting activities comply with Italian public procurement regulations and internal policies.
• Support legal counsel in reviewing contractual terms.
• Manage document digitalization, archiving, and electronic signature processes through GoSign or equivalent tools.
• Keep up to date with changes in Italian laws and regulations governing public procurement and tenders.

• Knowledge of Italian public procurement regulations and administrative procedures. Solid understanding of basic corporate governance concepts and notions (e.g. BoD, SHM, UBO, authorized signatories, Proxy holders, etc).
• Excellent organizational, documentation, and time management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and confident working with digital procurement systems.
• Excellent communication skills in Italian (native level) and good command of English.
• Strong problem-solving abilities and a proactive approach to process improvement.

Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.