Procurement Agent Ii

The purpose of this position is to procure goods and services for the County in accordance with local, state, and federal procurement rules and regulations. Incumbents can independently and competently handle all but the most complex purchasing activities and have three years of experience in procurement in a government setting.

• Processes purchase requisitions; receives purchase requisitions from County departments; reviews requisitions for accuracy and completeness; determines appropriate method of procurement; confers with vendors regarding pricing, availability and delivery of goods and services; and prepares, submits, scans, and enters associated purchase orders.
• Administers informal bid process for defined equipment, supplies, materials, and services; obtains competitive quotes from appropriate suppliers and vendors; analyzes, evaluates, and tabulates quotes; and makes recommendations or selects vendors within defined limits.
• Researches and develops bid specifications for equipment, supplies, materials, and services for the County; collects, reviews, and revises existing specifications; prepares new specifications for commodities and services in consultation with requesting department employees; and makes recommendations regarding selection.
• Administers formal bid process as required; distributes bids and proposals to qualified vendors and suppliers; reviews bids and proposals; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding County policies and procedures, procurement laws, and other issues; and makes recommendations regarding selection.
• Monitors use of County purchasing cards; reviews line-item purchases to ensure compliance with purchasing guidelines; requests and reviews receipts, travel documentation, training registrations, etc.; increases or decreases card limits; and disputes unauthorized charges with banking institutions.
• Ensures vendors are in compliance with federal employment verification processes and documentation; requests and reviews required documentation from vendors; enters information and maintains documentation; and prepares related regulatory reports.
• Administers contracts and agreements; ensures awarded vendor complies with bid specifications, such as pricing, delivery schedule, warranty, packaging, etc.; reviews change orders, negotiations, disputes, and discrepancy resolutions; and utilizes standard County terms and conditions, terminology, documentation, and administrative purchase order procedures.
• Processes a variety of documentation associated with department/division operations, within designated time frames, and per established procedures; receives and reviews various documentation; reviews, completes, processes, forwards, or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
• Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, Internet, e‑mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
• Communicates with supervisor, other County employees, vendors, service contractors, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Performs other related duties as assigned.

Requires a High School diploma or equivalent and three (3) years of related experience in government procurement, or equivalent combination of education and experience.

Must possess and maintain a valid Georgia driver’s license.

None.

• Knowledge of local government operations, purchasing related programs, policies and plans, and modern office practices and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Skill in the use of computers and software applications related…