Finance Manager

The purpose of this position is to manage the Finance Division of the Tax Commissioner’s Office, which includes but is not limited to accounts payable and receivables, distributions, and related financial services.

• Manages and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
• Organizes, prioritizes, and assigns work: prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.
• Coordinates and collaborates with Tax Commissioner to prepare and execute financial operations and activities, review and resolve problems, receive advice and direction, and provide recommendations; prepares and analyzes financial reports data and makes recommendations to assist in making financial decisions;
  Coordinate with State agencies (DOR, DOAA, etc.) to ensure compliance with state regulatory requirements.
• Collaborates with Finance Department in identifying and managing long- and short-term strategic plans, goals, and objectives for the department; evaluates performance and effectiveness of current financial services, programs, and systems in relation to growing needs of the department; and identifies and recommends needed changes, modifications and/or enhancements.
• Manages policies and procedures for the department: reviews efficiency and effectiveness of financial operations, methods, processes, and procedures; recommends and?implements?new and revised policies and/or processes; and ensures department activities comply with established policies and standards.
• Manages budget for the department; recommends funding needs for staffing, equipment, materials, and supplies; coordinates budget development with department staff; monitors expenditures to ensure compliance with approved budget; and advises on preparation and submission of financial reports and documentation.
• Monitors the preparation, publication and distribution of the annual budget for the Tax Commissioner: monitors revenues and expenditures; monitors and maintains debt service requirements; provides input on the preliminary budget with proposed alternatives; participates in long- and short-range financial planning, including forecasting all revenues, capital requirements and cash flow management for all funds; and reviews written reports and documents included in annual budget.
• Monitors accounting operations: coordinates maintenance of accounting records and documentation; advises on controls and budgets to mitigate risk; accounts payable and accounts receivable operations, such as control systems, transaction-processing operations, payroll processing, bank reconciliations, debt payments, and adherence with policies and procedures; maintains chart of accounts; provides financial analyses.
• Manage banking needs, authorize ACHs, approve checks and payables with bank and account representatives for contracted services. Manage all cask pick up, cash vault, change orders with Armored Services.
• Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
• Communicates with Tax Commissioner, other County employees, auditors, banks, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Performs other duties as assigned.