Parts Specialist

Parts Specialist Bennett Family of Companies | McDonough Shop Scope:
Parts Specialist assigned to the McDonough Shop, supporting fleet maintenance of tractors, trailers, and related equipment. Built from standard industry practice in the same format as the other descriptions in this project. No source job description or job-analysis form was provided.

Department Mc Donough  Shop — Fleet MaintenanceFLSA Status Non-Exempt (hourly, eligible for overtime)
Reports ToShop Foreman, McDonough Shop Supervises No  direct reports

Confidentiality Level Moderate — access to vendor pricing, purchase orders, and inventory cost data Decision Responsibilities Selects correct parts and approved vendors within established guidelines; recommends stocking levels and substitutions; escalates non-standard, high-cost, or warranty-related purchases to the Shop Foreman Authorized Expenditure Purchase orders up to a set limit per company purchasing policy (amount to be confirmed, e.g., $500.00 USD); larger purchases require Shop Foreman (or higher) approval

Location Mc Donough  Shop parts room and warehouse, McDonough, GA; occasional local vendor pickups

Position Summary The Parts Specialist makes sure McDonough Shop technicians have the right parts, at the right time, at the right cost to keep the fleet safe and on the road. Reporting to the Shop Foreman, the role orders, receives, stocks, issues, and tracks parts and supplies for tractors, trailers, and equipment; keeps accurate inventory records in the maintenance system; works with vendors on pricing, availability, returns, and warranty claims;

and supports shop efficiency by reducing equipment downtime caused by parts delays.

Key Responsibilities Parts Ordering & Purchasing Identify and source parts using part numbers, VINs, manufacturer catalogs, and electronic parts lookup tools.

Create and manage purchase orders; get quotes and compare price, availability, and lead time across approved vendors.

Expedite urgent parts for down units and follow up on backorders; keep the Shop Foreman informed of parts delays affecting the repair schedule.

Maintain good working relationships with vendors, dealers, and suppliers in the McDonough / metro Atlanta area.

Receiving, Stocking & Issuing Receive shipments; verify against purchase orders and packing slips; report shortages, damage, or incorrect parts.

Label, stock, and organize parts in a clean, logical, and safe parts room.

Issue parts to technicians and charge them to the correct unit, work order, or repair order.

Inventory Control Maintain accurate inventory records in the fleet maintenance / inventory system.

Perform cycle counts and assist with periodic physical inventories; investigate and resolve variances.

Monitor min/max stock levels and reorder points; recommend changes to the Shop Foreman based on usage.

Identify obsolete, slow-moving, or surplus stock and recommend disposition.

Returns, Cores & Warranty Process vendor returns, core returns, and credits; track until credit is received.

Prepare and submit warranty claims with supporting documentation; track recovery.

Administrative & Support Match invoices to purchase orders and receiving documents; forward to Accounts Payable and help resolve discrepancies.

Pick up parts from local vendors as needed.

Keep the parts room and shop areas clean, organized, and compliant with safety rules, including proper handling and storage of fluids, batteries, and hazardous materials.

Perform other duties as assigned by the Shop Foreman.

Essential Functions (ADA)
Accurately identify, order, receive, and issue parts using catalogs, part numbers, and computer systems.

Maintain accurate inventory and purchasing records.

Lift, carry, and stock parts and materials throughout the shift.

Communicate…