Accounting Clerk III

CITY OF MCFARLAND

FINANCE DEPARTMENT

ACCOUNTING CLERK III

Hourly Rate: $23.84- $30.51

SALARY: $1,907.01-$2,441.11 Bi-weekly

OPENING DATE: 12/2/2025

CLOSING:
Until Filled

The primary purpose of this position is to perform the full cycle payroll process and the full cycle accounts payable process for the City of McFarland. This includes end-to-end payroll functions such as new employee setup, timesheet review, payroll processing, statutory and voluntary deductions, payments to federal/state agencies and third parties, quarterly and annual reporting, and year‑end W‑2 processing. It also includes all responsibilities associated with accounts payable, such as vendor setup, invoice processing, verification of documentation, timely payment processing, weekly check runs, and annual 1099 issuance.

Under general supervision, this position performs complex paraprofessional accounting work in support of payroll and accounts payable, maintains accurate financial records, and ensures compliance with federal, state, and local requirements. This classification requires strong analytical skills, attention to detail, and the ability to exercise discretion and independent judgment when handling confidential information.

• Coordinate with Human Resources to set up new employees in the payroll system, ensuring correct entry of classifications, benefits, deductions, and tax elections.
• Process personnel/pay changes based on approved Personnel Action Forms (PAFs).
• Review biweekly timesheets for accuracy, policy compliance, and completeness.
• Process and transmit payroll, including direct deposit and check issuance, ensuring accurate calculation of base pay, overtime, leave usage, reportable/taxable earnings, and all wage‑related adjustments.
• Verify and reconcile all deductions and with holdings in accordance with employee elections and federal/state laws.
• Prepare and remit payments to federal and state agencies for taxes and wage with holdings.
• Process payments to third‑party providers for medical insurance, flexible spending accounts, retirement contributions, and other voluntary deductions.
• Prepare and file quarterly payroll reports including IRS Form 941 and applicable EDD reports.
• Complete annual payroll reporting requirements including W‑2 processing and submission to federal and state agencies.
• Maintain, update, and reconcile master payroll records; research and resolve payroll discrepancies.
• Respond to employee inquiries regarding payroll, deductions, and leave balances.

• Set up new vendors and verify information including obtaining and reviewing W‑9 forms.
• Review invoices for accuracy, completeness, and compliance with purchasing policies.
• Match invoices to purchase orders, contracts, receiving documents, and other supporting materials.
• Process invoices in accordance with due dates and weekly check run timelines.
• Maintain AP records, reconcile statements, and request monthly vendor statements to ensure timely payment and prevent missed invoices.
• Prepare and issue vendor payments, including checks and electronic payments.
• Prepare annual 1099s and ensure accurate and timely year‑end reporting.
• Provide customer service to vendors related to payments, invoices, and account status.

• Prepare and reconcile accounting information for data processing; research and resolve discrepancies.
• Assist with annual audit preparation including payroll and AP documentation.
• Input, review, and reconcile statistical and accounting reports, registers, and journals.
• Handle sensitive employee, vendor, and City information with a high level of confidentiality.
• Perform related duties as assigned.

Knowledge of fundamentals of financial record keeping, payroll principles, computers and software, modern office procedures, customer service, applicable laws and regulations, and purchasing policies.

Skilled in financial record‑keeping practices and techniques, statistical report preparation and research methods, and customer account reconciliation.

Ability to understand and interpret principles, laws, and procedures; prepare financial reports;…