Senior Staff Accountant

Medela LLC Senior Staff Accountant - Payroll Analysis & Payroll Tax Focus

McHenry, IL

Salary starting at $100K

We are seeking a detail-driven Senior Staff Accountant with strong expertise in payroll analysis and payroll tax compliance. This role plays a key part in ensuring accurate payroll processing, tax reporting, and financial integrity across the organization. The ideal candidate has a strong accounting foundation, thrives in a fast‑paced environment, and enjoys digging into data to ensure accuracy and compliance.

• Perform detailed payroll analysis, ensuring accuracy of hours, wages, deductions, and labor allocations.
• Manage all aspects of payroll tax compliance, including multi‑state payroll tax filings, reconciliations, and year‑end reporting (W‑2s, 1099s, etc.).
• Effectively partner with a 3rd‑party payroll company.
• Partner with HR and operations to ensure correct labor reporting for a manufacturing environment, including shift differentials, overtime, incentives, etc.
• Reconcile payroll‑related general ledger accounts and prepare monthly journal entries.
• Assist with month‑end and year‑end close processes related to payroll and compensation.
• Identify opportunities to improve payroll processes, internal controls, and reporting efficiency.
• Support audits (internal, external, payroll, workers’ compensation, etc.) with required documentation and analysis.
• Maintain current knowledge of payroll regulations, employment laws, and tax codes.
• Assist with monthly closings.
• Perform balance sheet account reconciliations to ensure accurate statements.
• Conduct intercompany reconciliations.

• Monthly journal entries
• Fixed asset maintenance
• Back up to Accounts Payable
• Cost controlling – including expense report compliance audits & training, vendor master maintenance, and AP monthly metrics reporting
• Other duties such as process sales tax returns, tax certificate maintenance/audits, corporate credit card administration, 1099 reporting, custom duties reconciliation,claimed property reporting, support audit tasks and objectives, support projects as needed, and support the Controller in carrying out accounting department responsibilities.

• Bachelor’s degree in Accounting, Finance, or related field required.
• 3–5+ years of accounting experience with a strong focus on payroll.
• Experience in manufacturing, industrial, or multi‑shift environments strongly preferred.
• Strong understanding of federal, state, and local payroll tax regulations.
• Advanced Excel skills: pivot tables, SUMIF, and VLOOKUP.
• Experience with SAP and Workday preferred.
• Excellent analytical skills with a high degree of accuracy and attention to detail.
• Ability to work independently, meet deadlines, and collaborate cross‑functionally.
• Understanding of accounts payable functions.
• Excellent verbal and written communication skills.
• Ability to manage multiple conflicting priorities.
• Experience working in an environment with global objectives.
• Must be able to read, understand and communicate in English.

We are not accepting any candidates from recruiting firms/agencies.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDs status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance.