Senior Staff Accountant and Payroll Analyst

Senior Staff Accountant and Payroll Analyst

McHenry, IL | Salary starting at $100K | On‑Site

We are seeking a detail‑driven Senior Staff Accountant with strong expertise in payroll analysis and payroll tax compliance. This role plays a key part in ensuring accurate payroll processing, tax reporting, and financial integrity across the organization. The ideal candidate has a strong accounting foundation, thrives in a fast‑paced environment, and enjoys digging into data to ensure accuracy and compliance.

• 401(k) with match
• Money Purchase Plan
• Generous PTO package, including paid holidays
• A great place to work!

• Perform detailed payroll analysis, ensuring accuracy of hours, wages, deductions, and labor allocations.
• Manage all aspects of payroll tax compliance, including multi‑state payroll tax filings, reconciliations, and year‑end reporting (W‑2s, 1099s, etc.).
• Effectively partner with 3rd‑party payroll company.
• Partner with HR and operations to ensure correct labor reporting for a manufacturing environment, including shift differentials, overtime, incentives, etc.
• Reconcile payroll‑related general ledger accounts and prepare monthly journal entries.
• Assist with month‑end and year‑end close processes related to payroll and compensation.
• Identify opportunities to improve payroll processes, internal controls, and reporting efficiency.
• Support audits (internal, external, payroll, workers’ compensation, etc.) with required documentation and analysis.
• Maintain current knowledge of payroll regulations, employment laws, and tax codes.
• Assist with month‑end closings.
• Perform balance sheet account reconciliations to ensure accurate statements.
• Complete intercompany reconciliations.

• Monthly journal entries
• Fixed asset maintenance
• Back up to Accounts Payable
• Cost controlling
• Expense report compliance audits & training
• AP monthly metrics reporting
• Process sales tax returns
• Tax certificate maintenance/audits
• Corporate credit card administration
• 1099 reporting
• Unclaimed property reporting
• Support audit tasks and objectives
• Support projects as needed
• Support the controller in carrying out the responsibilities of the accounting department.

• Bachelor’s degree in Accounting, Finance, or related field required.
• 3–5+ years of accounting experience with a strong focus on payroll.
• Experience in manufacturing, industrial, or multi‑shift environments strongly preferred.
• Strong understanding of federal, state, and local payroll tax regulations.
• Advanced Excel skills: pivot tables, SUMIF, and VLOOKUPs.
• Experience with SAP and Workday preferred.
• Excellent analytical skills with a high degree of accuracy and attention to detail.
• Ability to work independently, meet deadlines, and collaborate cross‑functionally.
• Understanding of accounts payable functions.
• Excellent verbal and written communication skills.
• Ability to manage multiple conflicting priorities.
• Experience working in an environment with global objectives.
• Must be able to read, understand, and communicate in English.

At Medela, we are proud to be the healthcare choice for more than 6 million hospitals and homes worldwide, leading the way in research‑based breast milk feeding and baby products, healthcare solutions, and clinical education.

We are not accepting any candidates from recruiting firms/agencies.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDs status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance.