Student Records Clerk

Student Records Clerk at Serrato Corporation

Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps program while ensuring the maintenance of uniform systems to account for and document the participation and achievement of program participants.

• Review all incoming information for student records to ensure accuracy and completeness of each form.
• Assist the Records Manager in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP).
• Collaborate with counselors in returning UA students back to Center, ensuring prompt documentation of UA retrieval efforts in CIS and student personnel files.
• Maintain accountability for the input of students' records and credentials in CIS in compliance with PRH.
• Ensure performance is accurately tracked and reported and take corrective action to achieve performance outcome goals and quality standards established by the National Director of Job Corps.
• Assist in developing daily morning reports that are made available to all departments in a timely manner.
• Coordinate commercial transportation needs of students in compliance with PRH and Department of Labor Manual Series - DLMS 7 – Travel Management.
• Implement a system to provide clothing allowances for students according to the schedule shown in PRH, including receipt documentation.
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
• Prepare arrival pay sheets for students.
• Review student folders to ensure they contain necessary paperwork.
• Help update student profiles (ETA 640).
• Prepare terminated folders and file student information into permanent folders.
• Work with counselors and Student Personnel Officer on arranging student transportation.
• Ensure personal information about individual students is shared only as necessary to ensure safety and effective service provision, in accordance with the Student Rights to Privacy and Disclosure of Information.
• Ensure accuracy, completeness, and timeliness of all student records documents.
• Perform other duties as assigned.

• Proficiency with advanced Microsoft Office applications including Word, PowerPoint, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures; skill in operating a variety of office machines.
• Ability to effectively complete routine paperwork in a timely manner.
• High level of organizational and accurate record‑maintenance skills.

Minimum of six months experience in administrative support, data entry, records management, or related experience.

High School Diploma or equivalent. Associate's degree preferred.

• Valid State Driver's License

• Paid Short‑Term / Long‑Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA).
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match.
• Tuition Reimbursement.
• Employee Assistance Counseling Service Programs.

• Serrato Corporation is an Equal Opportunity Employer.
• Serrato Corporation conducts background checks and drug screens.

Not Applicable

Full‑time

Administrative