Executive Assistant

Position Purpose

The Executive Administrative Assistant II at the company serves as a critical partner to executives and the organization by expertly coordinating and executing a diverse array of administrative, communicative, and logistical functions. This role necessitates a proactive professional who manages an executive’s schedule with an unwavering commitment to confidentiality and precision while simultaneously fostering an environment of exceptional client service and operational efficiency.

Drawing on a history of supporting executive leadership, the successful candidate will contribute to the seamless organization of corporate events, preparation of meeting materials, and the achievement of strategic company initiatives.

• Efficiently manage and optimize an executive’s schedule, ensuring seamless coordination of appointments, meetings, and travel arrangements to maximize productivity and meet corporate objectives.
• Execute advanced communication tasks including drafting, editing, and proofreading high‑stakes correspondence, presentations, and reports while maintaining a superior command of the English language and upholding the highest standards of confidentiality.
• Independently organize and manage significant corporate events such as leadership meetings and vendor summits, demonstrating exceptional project‑management skills and attention to detail.
• Proactively prepare and coordinate materials for departmental meetings, ensuring that all documentation is accurate, comprehensive, and delivered in a timely manner to facilitate effective decision‑making.
• Exhibit adaptability and resilience in a fast‑paced environment by implementing innovative problem‑solving techniques and demonstrating strong decision‑making capabilities to address complex challenges.
• Uphold a customer‑centric mindset by delivering unparalleled service to internal and external clients, ensuring all interactions are characterized by professionalism and a positive attitude.
• Leverage advanced proficiency in computer skills and the MS Office Suite to streamline administrative processes, enhance organizational efficiency, and support the dynamic needs of a high‑performing executive.

The Executive Administrative Assistant II reports directly to the Executive Assistant to the President & CEO and does not have any direct reports. The incumbent serves as a key administrative resource supporting assigned executives through effective management of schedules, communications, and logistical requirements, ensuring seamless operational flow in alignment with corporate objectives.

Minimal travel is required, primarily for occasional conference attendance and executive meetings to effectively support organizational objectives.

Tasks include prolonged periods of sitting at a desk, operating a computer, and handling office equipment such as telephones and printers; occasional walking, standing, and lifting of supplies and equipment up to 15 pounds. Accommodations are available for any barriers encountered in executing these tasks. The company is committed to fostering an inclusive workplace and will provide reasonable accommodations to enable individuals with disabilities to perform the essential functions of this role.

This hybrid role balances in‑office presence with remote coordination, demanding a high level of adaptability. It is deadline‑driven, requiring acute attention to detail and expedited management of tasks amidst evolving priorities and strategic objectives. Candidates must thrive in a climate of high expectations, maintaining an unwavering focus on excellence and delivering results.

Experience and Knowledge:

• Minimum of 3 years of experience in administrative roles supporting executive leadership in a comparable corporate setting.
• Proven track record of managing C‑suite executive schedules and coordinating high‑stakes meetings.
• Familiarity with customer/client service principles and practices.

Skills and

Competencies:

• Exceptional written and verbal communication skills with demonstrated aptitude in grammar,…