Finance & Operations Manager

Mission Advancement McKinney, Texas, United States

About Mission Advancement

Since 2007, Mission Advancement has focused on bringing our distinctive, relationship-based fundraising philosophy to human service nonprofits and independent schools. As principal and major gifts specialists,Mission Advancementcounselsorganizations through developing and increasing capacity for capital campaigns, growing annual operational funding, and creating long-term development strategies.

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Business and Operations Manager - Mission Advancement

Reports To:

Vice President of People & Operations

Location:

McKinney, Texas

Position Summary

The Business and Operations Manager serves as the operational backbone of Mission Advancement, ensuring the organization runs efficiently, accurately, and in alignment with its mission and values.

This individual owns the firm's day-to-day financial administration, business operations, compliance activities, vendor relationships, and operational systems. The Business and Operations Manager is responsible for creating order, driving accountability, and proactively improving the processes that support our team, clients, and long-term growth.

The ideal candidate is highly organized, detail-oriented, technologically savvy, and energized by building systems that help people succeed. They are equally comfortable managing accounts receivable, coordinating vendor contracts, documenting processes, or identifying operational improvements that allow the organization to scale.

This is a high-trust, high-responsibility role that requires excellent judgment, discretion, and a commitment to excellence.

Own and manage operational financial activities that support the firm's health and sustainability.

Support positive employee experience through administration of payroll, benefits, and HR systems.

Ensure the day-to-day infrastructure of the business operates effectively and efficiently.

Lead initiatives that improve organizational effectiveness and create scalability.

• Manage Accounts Payable (AP) processes and payment workflows
• Maintain transaction accuracy within Quick Books Online
• Monitor and reconcile company credit card expenses
• Administer employee reimbursement processes
• Coordinate with outsourced accounting partners regarding month-end close activities
• Assist with annual budgeting and forecasting processes
• Prepare and organize documentation for audits, tax filings, and other financial reporting
• Develop and maintain financial process documentation and internal controls
• Provide leadership with visibility into AR and financial metrics

Accurate financial records, timely invoicing and collections, well-documented financial processes, and smooth collaboration with accounting partners.

• Process biweekly payroll
• Maintain employee records and system accuracy within Rippling
• Support onboarding and offboarding processes
• Support compliance reporting and required employment documentation
• Assist with employee communications related to benefits and operational policies
• Maintain HR and benefits process documentation

Employees are paid accurately and on time, seamless employee onboarding and offboarding, accurate employee records, strong compliance and documentation practices.

• Manage relationships with office, technology, and business service vendors
• Coordinate office operations, facilities needs, and building-related matters
• Track and manage company subscriptions and recurring contracts
• Maintain business licenses, registrations, annual filings, and compliance requirements
• Coordinate equipment, technology, and operational asset management
• Manage vendor renewals and contract administration
• Maintain operational records and business documentation
• Support planning and logistics for company meetings and events
• Ensure operational continuity through process documentation and knowledge management

No missed registrations or compliance deadlines, strong vendor relationships, organized business records, efficient and reliable office operations.

• Identify opportunities to improve operational efficiency
• Document and standardize key business processes
• Maintain…