Cash Application Specialist

Base Pay Range

$55,000.00/yr - $60,000.00/yr

Executive (Use the "Apply for this Job" box below). Rogers & Associates | Accounting, Finance, Human Resources. Our established client, a privately held company in McKinney, Tx is seeking a highly organized and detail oriented Cash Applications Specialist to join their team on a Direct Hire basis.

This critical role is responsible for the accurate and timely processing and reconciliation of all incoming customer payments, managing customer deductions, and maintaining precise financial records.

• Manage, process, and accurately apply high-volume daily deposits including Lockbox, ACH, wire transfers, and counter deposits, exceeding $200MM+ annually.
• Prepare and process payments in advance of large deposits to ensure daily cutoff deadlines are met.
• Execute cash applications proficiently using both CSV uploads and manual processing methods within the ERP system.
• Offset Credit and Debit memos as directed by management or Deduction & Resolution (D&R) Specialists to reconcile customer accounts.

• Proactively obtain necessary Debit Memos from customers when documentation is missing prior to payment application.
• Identify, thoroughly document, and attach all deduction backup documentation to relevant files for audit and resolution purposes.
• Communicate all new deductions via email to Sales Representatives and D&R Specialists for timely follow-up and resolution.
• Ensure rigorous documentation practices are maintained, leaving clear and concise notes on deductions for team visibility.

• Keep senior management advised on all daily deposit and cash application activity.
• Handle customer statement requests on a scheduled basis, preparing and sending them via Excel and Outlook.
• Assist the D&R Specialists by providing payment backup documentation required for freight claims.
• Communicate and route Non-Trade Accounts Receivable items (payments not related to sales) to the appropriate accounting personnel.
• Respond to auditor requests with high urgency and provide necessary documentation as requested.

• Manage and maintain all payment and deduction documentation on the server in a highly organized and auditable fashion.
• Participate in testing the ERP system (Net Suite) periodically throughout the year following updates or changes.

• Experience: Proven proficiency in Cash Applications (using CSV uploads and manual processing).
• Organization: Must be extremely organized
  , proficiently managing both physical and online/digital files and documentation.
• Communication:
  Exceptional communication skills are an absolute requirement; must be comfortable using the telephone as the preferred method of communication over email for internal and external follow‑up.
• Technical: Strong proficiency in Microsoft Excel
  .
• Professionalism: Punctual, reliable, and capable of self‑managing work hours effectively based on workload.
• Teamwork: A proactive Team Player who works well with others and offers assistance without requiring management directive.

• Experience: 5+ years of dedicated cash application experience.
• ERP Systems: Previous working knowledge of Net Suite or Oracle
  .
• Excel Mastery: Advanced proficiency in Excel, including Pivot Tables and V‑Lookup
  .

Associate

Full‑time

Accounting/Auditing – Telecommunications

• Medical insurance
• Vision insurance
• 401(k)