HR Coordinator

Summary

The HR Coordinator is responsible for supporting the full-cycle recruitment process, onboarding new hires, and the employee experience through the first 100 days. This includes support for virtual assistants (VAs), ensuring seamless onboarding, regular engagement, and strong vendor partnerships. In addition to recruitment and onboarding, the role plays a key part in administering a positive and efficient workplace by coordinating facility operations, such as office space planning, supplies, vendor management, and overall workspace readiness.

The HR Coordinator also partners with HR, IT, and Operations to plan and execute company events, support with training, culture-building initiatives, and general office administration tasks.

GET IT
:
Possess a comprehensive understanding of the role's intricacies, its significance, and its specific responsibilities.

WANT IT
:
Approach the job with genuine enthusiasm and passion for the tasks at hand.

CAPACITY
:
Demonstrate the ability to effectively perform the required duties and responsibilities of the role.

• HUNGRY:
  Demonstrates a strong desire to understand the role's significance and responsibilities.
• EXECUTES:
  Executes tasks with precision and efficiency.
• COMPASSION:
  Approaches work with empathy and care for clients and colleagues.
• TEAM over self:
  Prioritizes teamwork and collaboration.
• OWNERSHIP:
  Takes responsibility for tasks and outcomes.
• Do the RIGHT thing:
  Upholds ethical standards and makes morally sound decisions.

• Assist with the full-cycle recruitment process for W2 employees, 1099 contractors, and virtual assistants, including job posting, sourcing, resume screening, interviewing, and offers.
• Collaborate with hiring managers to assess workforce needs, define job descriptions, and ensure alignment with the department.
• Sources the talent pipelines through partnerships with external recruiters, staffing agencies, job boards, and online platforms to engage current and future candidates.
• Track basic key recruiting metrics (e.g., time-to-fill and source effectiveness) to help with hiring and planning.
• Stay informed on hiring trends and labor laws to ensure competitive and compliant hiring tactics.

• Maintain and continuously support the onboarding and orientation programs for all new hires, creating a welcoming and informative start to their employment.
• Coordinate and support a structured 100-day onboarding experience, including milestone check-ins, company overviews, feedback collection, role-based integration, and culture alignment.
• Track and evaluate onboarding success through manager check-ins, retention data, and engagement checkpoints to continuously refine onboarding tactics and the success of new hires.
• Collaborate with managers to create tailored onboarding plans and learn roadmaps specific to departments and positions for a successful experience.
• Maintain onboarding documents, calendars, welcome kits, and employee experience tools to ensure consistency and engagement across locations.

• Be the main point of contact for onboarding, supporting, and integrating virtual assistants into firm operations and culture.
• Conduct virtual orientation sessions and role-specific onboarding for VAs, ensuring timely access to systems, feedback, and communication tools.
• Prepare regular check-ins with VAs and their supervisors to track engagement, performance, and alignment with expectations.
• Assist with vendor relationships with VA staffing partners, including contract management, billing coordination with finance, and service quality assessments.

• Coordinate internal company events, both in-person and virtual, including celebrations, cultural initiatives, and employee appreciation activities.
• Support HR-led programs such as employee surveys, general initiatives, wellness/benefit, training rollouts, and communications around events and policy updates.
• Assist with team-building events and off-sites for the departments and company.
• Support the culture committee…