Mission Support Administrator - Developmental

Mission Support Administrator – Developmental

Join to apply for the Mission Support Administrator – Developmental role at Patriot Group International Inc.

Position Type:
Full-Time, Exempt

Work Location:

Chantilly, VA;
McLean, VA
Clearance: TS/SCI with polygraph
Shift: M-F 9A-5P

Patriot Group International Inc. (PGI) is voted #1 Best Place to Work by Virginia Business Magazine and the Best Companies Group. PGI offers an unrivaled hybrid of specialized services by combining security and risk management disciplines with a special operations and intelligence perspective. We are looking to hire a Mission Support Administrator – Developmental to join our team in the Northern Virginia area, where we provide the delivery of advanced IT hardware, mission-critical services, and integrated technology solutions to key branches of the U.S. government—including the Army, Navy, and Air Force—supporting their operational readiness, cybersecurity posture, and digital transformation initiatives.

This position reports to the Program Manager.

• Manage or support day-to-day administrative operations of a work unit
• Maintain calendars, monitor email and phone communications for leadership
• Coordinate meetings, conferences, off-sites, and represent the unit as needed
• Draft, proofread, and edit standard office correspondence and documents
• Support office move logistics and renovation coordination
• Provide backup coverage for other offices to ensure continuous support
• Maintain, organize, and archive office files and reference materials
• Manage personnel check-in/out procedures and access requests
• Greet and escort office visitors and guests
• Record and manage time and attendance; troubleshoot system issues
• Administer internal databases and SharePoint; run reports and perform data clean-up
• Arrange and coordinate travel, including passports, visas, and itineraries
• Prepare and submit travel, POV, and training vouchers
• Order and track office supplies; maintain inventory and coordinate equipment repairs
• Sort and distribute mail, faxes, and other forms of communication; track status of incoming/outgoing documents
• Manage clearance passing, visitor access, and vault custodian duties
• Execute routine or transactional steps in workflow processes
• Track, maintain, and analyze program-related metrics or statistics
• Update assignment-specific spreadsheets and databases
• Research and analyze data from various sources; prepare and present status reports
• Interpret and act on policy guidance in coordination with Sponsor
• Draft and deliver briefings or written products for internal and external audiences
• Monitor budget execution and assist with spend plan tracking
• Review process documentation for accuracy and completeness
• Ensure compliance with Sponsor policies and procedures
• Independently troubleshoot issues and perform quality checks
• Analyze workflows and recommend improvements to enhance efficiency
• Share best practices to support continuous improvement in administrative functions
• Other duties as required or delegated by the Program Manager

• Must possess a high school diploma
• One to two (1-2) years of prior administrative support or comparable experience, demonstrating increased levels of complexity and responsibility in the areas of problem solving, working independently, maturity, judgment, and initiative.
• Applicable higher education may be substituted for up to one (1) year of work experience
• Familiarity with established policies, procedures, and guidelines
• Working knowledge of Agency and IC administrative processes, structure, and protocols
• Proficient in internal administrative support tools related to area of assignment
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Analytical skills to assess moderately complex information and draw logical conclusions
• Clear and concise oral and written communication skills
• Ability to deliver informational briefings to various audiences
• Strong planning and organizational skills to manage and track workflow activities
• Representational skills (tact, diplomacy, protocol) to represent units at meetings (with Sponsor guidance)
• Customer service orientated with ability to understand needs…