Executive Assistant

In-Q-Tel

In‑Q‑Tel is an affirmative action employer who values diversity in the workplace. EOE/M/F/disability/vets

US-VA-Mc Lean

Job :  |
Type: Regular Full-Time | # of Openings: 1 |
Category: Administrative/Clerical

The Executive Assistant will enhance the executive staff’s effectiveness by handling matters expeditiously and providing information management support.

• Manage two executive staff calendars, and schedule internal and external meetings, including coordinating with international teams and being available across various time zones to support executive needs.
• Collaborate with the Office Administration Executive Team as well as Operations and Facilities to ensure seamless organizational function.
• Arrange domestic and international business travel and handle expense reports timely.
• Collaborate closely with the President/CEO's EA to provide on-site support while at HQ.
• Place and receive phone calls on behalf of executive staff.
• Prepare business correspondence – letters, emails, presentations, etc.
• Manage (in detail) special high-level
• Research new ideas and provide status
• Prepare and maintain various reports for executive staff, customers, and the board of directors, including management of a regular reporting schedule.

• Due to contractual reasons, U.S. Citizenship is required.
• Excellent Computer skills – Microsoft Office (Outlook, Word, Excel, PowerPoint, Project)
• Must be able to multi-task and prioritize several projects and details.
• Must be able to efficiently support multiple executives as needed.
• Able to work in an intense, high-energy, fast-paced environment.
• Excellent organizational skills
• Must be detail oriented.
• Proactive – able to anticipate the next step without having to be directed.
• Accommodating – willing to help.
• Strong communication skills – written and verbal – not afraid to speak up and give feedback.
• Must be diplomatic.
• Exceptional follow-through skills
• Must take ownership of the position.
• Positive attitude
• Bachelor’s degree OR 8+ years of experience as an Executive/High-level Administrative Assistant

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal employment opportunity, including veterans and individuals with disabilities.

PI