Retail Marketing Administrator

This job is with JLL, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

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Retail Marketing Administrator
Provide administrative support to the Senior Marketing Manager and Marketing Manager, as well as offer assistance / support as needed to entire shopping center team. This role provides comprehensive administrative support for marketing operations, community engagement activities, event space management, and Capital One Park operations.
Estimated total compensation for this position:
$28.85 - 31.25 per hour
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .
Expected

Schedule:

Monday - Friday 8 am - 5 pm; this role will require evening and weekend availability to support events as needed

Job Responsibilities
Marketing/Communications Administrative Support
Administrative duties to support the marketing and events

Update/Coordinate social media promotions and website listings across Capital One Center and Capital One Park platforms

Prepare contracts for events, displays, shows and sampling including contracts for The Nest, The Birdcage, and The Jungle event spaces

Assist in securing proper permitting for event schedule including Capital One Park events and college tournaments

Provide administrative support for event implementation and physical event setup when necessary

Track Certificates of Insurance for marketing vendors and event space vendors and Licensees

Assist in preparation of retailer memos, flyers and announcements

Support the gift card operation (if applicable)

Provide administrative support for property collateral installation coordination

Community Engagement & Event Space Administrative Support
Assist with administrative aspects of Team Up scheduling system for The Nest and The Birdcage bookings

Prepare and process invoices for event space rentals

Maintain administrative records for Capital One Marketing/Community Affairs pop-up events

Coordinate administrative logistics for Capital One Hall cross-promotional activities

Support newsletter production by gathering content from retailers and partners and/or preparing document

Capital One Park Administrative Support
Assist with administrative coordination for game day operations and college events

Maintain records and schedules for The Potomac League website updates

Process administrative requirements for sponsorship banner coordination

Clerical and Support Functions
Prepare memos to retailers advising of events, new stores, management updates, etc.

General filing
· Invoice coding

Open and sort mail

Order marketing and event supplies for all property activations and event spaces

Prepare conference call minutes, staff meeting minutes, etc.

Coordinate administrative aspects of vendor contracts and relationship management

Maintain filing systems for multiple property venues and event spaces

Other Duties
Prepare conference call minutes, staff meeting minutes, etc.

Tasks as assigned by Senior Marketing Manager and Marketing Manager

Skills and Knowledge
Complete knowledge of Microsoft Office Products:
Excel, Word, Power Point

Ability to learn employer specific web-based software systems

Ability to manage time well and be self-motivated, without direct supervision

Strong organizational skills to support multiple venues and event spaces

Experience with social media platform administration across multiple accounts

Ability to coordinate…