Administrative Assistant to VP

RELOCATION ASSISTANCE:
No relocation assistance available

CLEARANCE REQUIRED FOR START:
No

TRAVEL:
Yes, 10% of the Time

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon.

We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

This highly visible role serves as a trusted partner to the Vice President and is central to the effective operation of the executive office. The successful candidate will operate with a high degree of autonomy, discretion, sound judgment, and professionalism while managing complex priorities in a dynamic, fast-paced environment. This role is based onsite out of the McLean, VA office.

The Administrative Assistant to VP will routinely interface with senior executives, customers, government and external stakeholders, administrative professionals, and employees across the enterprise. The individual must demonstrate exceptional executive presence, organizational awareness, diplomacy, and the ability to appropriately manage highly sensitive and confidential information.

The successful candidate will anticipate executive priorities and requirements, proactively identify and resolve scheduling and operational conflicts, and ensure commitments, decisions, and follow-up actions are effectively managed. This individual must be comfortable operating as an extension of the executive office and representing the Vice President professionally across all levels of the organization.

This position requires occasional (not often) nonstandard work hours and travel as required.

• Manage a complex and dynamic executive calendar, strategically prioritizing competing demands, resolving conflicts, and protecting the Vice President’s time against business priorities.
• Anticipate executive needs, identify emerging issues, and proactively resolve or elevate matters requiring executive attention.
• Coordinate complex domestic and international travel, including itineraries, transportation, lodging, schedule changes, and timely expense reporting.
• Contribute to preparing executive-level read-ahead’s, briefing materials, presentations, agendas, correspondence and other leadership materials.
• Coordinate executive engagements with senior internal leaders, customers, government officials, and external stakeholders.
• Manage executive office information flow, ensuring time-sensitive information, requests, decisions, and commitments are appropriately prioritized and addressed.
• Coordinate leadership operating rhythms, including executive staff meetings, business reviews, off-sites, leadership engagements, and other senior-level forums.
• Capture and track executive actions, decisions, commitments, and follow-up items through closure.
• Facilitate meetings, coordinate content and logistics, share materials, and capture appropriate notes and action items.
• Plan and execute complex executive events requiring coordination across local and remote locations.
• Build and maintain strong working relationships across Executive Vice Presidents, Executive Assistants, Defense Systems, customers, and key stakeholders.
• Exercise exceptional…