Court Clerk

October 2, 2026.

Performs a variety of administrative and accounting duties according to standard procedures for the Municipal Court. Exhibits a significant duty of care while handling sensitive information and interacting with the public.

• Administers all court proceedings and docketing in accordance with state statutes, laws, and ordinances. Keeps updated of changes in statutes and regulations to ensure compliance with all legal requirements applicable to municipal courts.
• Complies with established procedures and policies regarding records management.
• Coordinates court matters with Judge, defendants, defense counsel, police, and other levels of the criminal justice system.
• Act as City-wide liaison to general inquiries from the public (by phone and at City Hall front counter).

• Maintains, updates and purges files and records. Prepares and maintains a variety of databases, reports, documents, forms, and records.
• Maintains and oversees administration and updates for court case management system.
• Assists in managing the court’s jury panel for trials.
• Processes requests, motions, extensions, resets, and changes of plea through close contact interaction with local defense attorneys, defendants, and the City Prosecutor.
• Updates all violation and criminal case files; prepares, certifies, and recalls warrants; schedules and calendars docket.
• Updates, process parking citations.
• Process citations through the Violations Bureau.
• Process and keep the Court’s contact correspondence up to date like; voicemails, drop box, emails, and mail.
• Provide excellent customer service to residents of McMinnville; participate in assuring a collaborative environment when working with other city departments or external partners; be a positive contributor to the municipal court team and assuring that we have a welcoming workplace.

• Processes court transactions including receiving, recording, and depositing cash and imported receipts.
• Develops reports that accurately track court statistics.
• Oversees collection efforts. Establishes and monitors payment plan agreements.
• Balances and processes cash/check deposits.

• Establish and maintain effective working relationships with staff, other agencies, and the public.
• Perform other duties as assigned within the scope of the classification.
• Participate in committees when requested.
• Maintain proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
• Maintain work areas in a clean and orderly manner.
• Maintain confidentiality, data integrity, and comply with all related city, state, and federal standards related to confidentiality.

REQUIRED QUALIFICATIONS

Knowledge Of Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described. A typical way to qualify would be a high school degree with at least one (1) year of additional training and a least two (2) years of related experience. This position also requires:

• General office practices and procedures
• Basic math and cash handling techniques
• Basic business correspondence, including business English, spelling, grammar, and punctuation
• Excellent public relations techniques to work effectively with sometimes challenging customers in person or by telephone.

• Ability to obtain Law Enforcement Data Service (LEDS) certification within 30 days of hire
• Learn the Oregon State Traffic Code and other local and state laws pertaining to the operation of the Municipal Court
• Handle many competing priorities at one time
• Learn legal terminology…