Assistant City Clerk

City of Mc Pherson Job  Description

Job Summary Responsible for providing citizen assistance, maintaining city records and performing other clerical and accounting duties for the City of McPherson.

Supervisory / Management Responsibilities If yes, this position supervises employees, makes employment-related decisions and/or recommendations, and formally evaluates performance.

Yes No

standards, and leads by example.

• Operations Management:
  Aligns operations with organizational goals, ensures efficient processes, and makes informed decisions.
• Strategic Leadership:
  Sets direction in alignment with goals, communicates vision, and fosters buy-in and execution.

Job Competencies and Essential Job Functions Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Schedule, shift assignments, and work location may be changed at any time, as required by business necessity.

• Provides customer service and helps direct citizens and visitors to appropriate contacts
• Fields questions, concerns, and complaints from the general public
• Perform general clerical duties, including opening and distributing mail, typing correspondence, filing, and entering revenue data into computer system
• Serves as the Administrative Assistant to the City Administrator
• Assists the City Clerk and Administration Department in preparing financial reports and
• Issues occupation licenses, mobile home permits, precious metal licenses, and all code related city licenses while preparing required documentation
• Maintains Cemetery Department records, including deeds, funeral and death records, sale of cemetery spaces and pre-payments
• Assists with the sale of taxi tickets, para-transit receipts, disbursements, and reports
• Maintains VIN inspection paperwork
• Manages miscellaneous office functions at City Hall, including printer services.

Job Title:

Assistant City Clerk Job Number: ADMIN-0001

Department:
Administration Job Grade: 15

Reports To:

City Administrator FLSA Status:
Non-exempt

• Provides back-up support to the City Clerk in all clerk functions, including:
• The accurate recording of the City Commission proceedings, preparation of minutes, recording, indexing and filing of public record, distribution of public information.
• The preparation of the weekly commission meeting agenda,
• The custody of ordinances, other official documents, and other required records;
  Performs filing and codification of commission approved ordinances and solutions.
• Serves as the backup custodian of the City Seal. Administers Oath of Office to Governing Body and appointed personnel;
  Acts as liaison between the City and the County Election office.
• Serves as backup for access to public