Police Administrative Assistant

Responsible for answering incoming telephone calls, assisting the public, performing clerical duties and maintaining department records for the City of McPherson.

If yes, this position supervises employees, makes employment-related decisions and/or recommendations, and formally evaluates performance.

Yes No

standards, and leads by example.

• Operations Management:
  Aligns operations with organizational goals, ensures efficient processes, and makes informed decisions.
• Strategic Leadership:
  Sets direction in alignment with goals, communicates vision, and fosters buy-in and execution.

Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Schedule, shift assignments, and work location may be changed at any time, as required by business necessity.

• Provides administrative and clerical support to Police Department command staff, supervisors, officers, School Resource Officers (SROs), DARE personnel, and other assigned staff.
• maintenance, and distribution of official communications.
• Answers telephone calls, assists visitors and the public, responds to inquiries, and coordinates with City employees, outside agencies, prosecutors, and courts.
• Maintains office supplies, equipment, files, and work areas; reports equipment malfunctions and assists with ordering supplies and maintaining inventories.
• Maintains reliable attendance, punctuality, confidentiality, and professional working relationships.
• Enters, updates, verifies, and maintains police records in the Records Management System (RMS) and other applicable systems, including police reports, case jackets, investigative documents, citations, warnings, parking tickets, summonses, dispositions, warrants, and historical records.

Job Title:

Police Administrative Assistant

Job Number: POLICE-028

Department:
Police

Job Grade: 13

Reports To:

Police Administrative Support Supervisor

FLSA Status:
Non-exempt

investigative documents, citations, warnings, parking tickets, summonses, dispositions,

warrants, and historical records.

• Performs authorized records checks and interagency requests; assists with entering, removing, validating, and second-checking information in the National Crime Information Center (NCIC) and other law-enforcement information systems.
• Reviews fingerprints, dispositions, and other records received from the McPherson County Jail; issues bicycle licenses and maintains related records.
• Maintains court information and case dispositions, posts court trials, coordinates officer notifications for court appearances, and prepares documentation for legal proceedings.
• Coordinates with the City Attorney, County Attorney/Prosecutor, courts, and other agencies regarding case records, court requirements, and related matters.
• Ensures records are accurate, complete, secure, and maintained in accordance with applicable policies and access requirements.
• Assists with preparing and maintaining Department policies, KLEAP documentation, officer training records, and required training submissions to KSCPOST.
• Supports Department training programs, travel arrangements, administrative projects, and the orientation of new administrative and reception personnel.
• Maintains working knowledge of Department policies and procedures and complies with applicable federal, state, and local laws and regulations.
• Collects, organizes, reviews, and analyzes crime, calls-for-service, case, citation, and other Department data; prepares statistics, reports, summaries, bulletins, maps, and
• Assists with identifying crime patterns, repeat activity, emerging community issues, and seasonal, geographic, school-related, industrial, and event-related trends.
• Maintains data accuracy, provides information to supervisors and command staff for decision-making, and participates in professional crime-analysis networks as appropriate.
• Provides administrative support for SRO and DARE programs, recruiting, community outreach, special events, grants, and Department projects.
• Assists the PIO with media releases, social media, public information materials, and community communications in coordination with designated personnel.
• Maintains hiring websites and applicant records; processes applications and assists with applicant testing, interviews, recruitment events, and related activities.
• Assists…