Part-Time Accounts Receivable; Ar Clerk

Job Summary

The Accounts Receivable (AR) Clerk is responsible for accurately managing and reconciling all receivables for the dealership, including parts, service, vehicle deals, wholesale transactions, manufacturer incentives, and other receivable accounts. This role ensures timely collection, accurate posting, daily reconciliation of receipts, and proper cash handling while providing backup support to the receptionist as needed.

• Process and maintain accounts receivable for:
• Parts and Service departments
• Vehicle deals (retail and wholesale)
• Wholesale accounts
• Manufacturer incentives, rebates, and credits
• Other dealership‑related receivables
• Post payments accurately and timely to appropriate accounts
• Reconcile AR accounts – investigate and resolve discrepancies
• Prepare and maintain AR aging reports

• Monitor past‑due accounts and perform collection activities
• Communicate professionally with customers, vendors, and manufacturers regarding outstanding balances
• Resolve payment issues and discrepancies in a timely manner

• Perform daily reconciliation of all cash, check, and credit card receipts
• Prepare, make, and record daily bank deposits for cash and check receipts
• Verify accuracy of deposits against daily transaction reports
• Identify and resolve variances promptly

• Provide backup coverage for the receptionist
• Other duties as assigned

• Previous accounts receivable or accounting experience, preferably in an automotive dealership
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Effective communication and customer service skills
• Ability to handle confidential financial information
• Proficiency in accounting software and Microsoft Office
• Experience with dealership management systems (Reynolds & Reynolds) is a plus

• High school diploma or equivalent required
• 1–3 years of accounts receivable experience, dealership experience preferred

• Office setting within an automotive dealership
• Requires sitting, standing, and basic clerical duties
• Occasional interaction with customers and vendors