Administrative Payroll​/Field Support- Medford, NJ

Haz Tek Is Growing!

Do you enjoy working with people and making a difference? Join our growing team in MEDFORD, NJ
!

This position plays an important role in supporting our people and our continued growth. If you’re someone who enjoys building relationships, helping others, and being part of a team, we’d love to hear from you.

Come grow with Haz Tek!

Position Summary: The Quality Assurance Coordinator (QAC)
in Medford, NJ provides various levels of administrative support to Field Services and Consulting. QACs support a defined group of employees, largely but not entirely based on geographical location.

Position Responsibilities:

• Communicate with team members by email, phone, and text proactively to ensure they are connected to the organization and reactively based on assigned project or field related questions or concerns.
• Perform time reporting administration to ensure timesheets are correctly submitted weekly (signed and hours match Deltek time) and follow up with employees and manager to resolve discrepancies.
• Review and approve employee expense submissions weekly and follow up with employees and manager to resolve discrepancies.
• Update employee profiles upon completing a project and when being considered for prospective projects to ensure scope alignment, and create new profiles, as needed.
• Arrange travel related to project mobilization and demobilization to also include occasional home visits and add travel expenses to Deltek.
• Update and maintain various tracking spreadsheets, logs, lists, and systems for the purpose of maintaining metrics, deliverables, consultant look-ahead, training, and tracking time frames and expirations.
• Maintain contractor training systems through the Haz Tek website and Haztek LMS System – support trainee login, troubleshoot issues, maintain training calendars/sign in sheets, send email to attendees, provide client with trainee list, and liaison with client to ensure their expectations are met.
• Register employees for professional development (e.g., OSHA Training Institute, Rutgers), as requested.
• Assist with new employee onboarding by welcoming new team members, explaining and showing key processes (time and expense submission), and being a resource for triaging questions and issues.
• Work closely with the project managers and field people building a relationship with the two.
• Reconcile Credit card activity
• Data Entry

Required

Education and Experience:

• High School Diploma, or equivalent
• Two (2) years of experience providing administrative support in a logistics or operations-based environment

Preferred

Education and Experience:

• Industry knowledge and technical safety background
• Experience managing time reporting and expense control
• Experience coordinating travel arrangements
• Experience supporting a decentralized workforce

Qualifications:

• Excellent verbal communication skills, Heavy phone use
• Excellent writing communication skills
• Proficient in Microsoft Office, including Outlook and Excel, with experience working in and maintaining spreadsheets.

• Ability to articulate ideas and thoughts with attention to detail
• Ability to operate in fast paced environment and changing priorities quickly
• Ability to balance multiple priorities to meet expected response deadlines
• Ability to portray a positive, enthusiastic, and energetic demeanor
• Ability to work well both independently and as part of a team
• Ability to be flexible, and show patience when faced with ambiguity
• Ability to read, write, speak, and understand the English language
• Ability to effectively manage multiple priorities while meeting tight deadlines in a fast-paced environment
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent interpersonal and communication skills with the ability to…