Staff Accountant

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Description

The Staff Accountant is responsible for performing a variety of accounting duties to support accurate and timely financial operations. This position plays an essential role in maintaining the integrity of accounting records, supporting month‑end and year‑end close processes, preparing reconciliations, ensuring compliance with internal controls, and providing excellent customer service to internal departments and external partners. The ideal candidate is detail‑oriented, analytical, organized, and able to work effectively in a fast‑paced environment with shifting priorities.

About

ACCESS

ACCESS is an energetic, diverse, and compassionate team that creates positive change in the community every day. If you are dedicated, hardworking and have a passion for helping others, ACCESS is the place for you!

Position

Duties & Responsibilities General Accounting

• Prepare and record journal entries in accordance with GAAP.
• Perform month‑end and year‑end closing activities, ensuring accuracy and timeliness.
• Maintain and reconcile balance sheet accounts, including cash, accounts receivable, prepaid expenses, fixed assets, and accrued liabilities.
• Assist with bank reconciliations as needed.

Accounts Payable & Accounts Receivable

• Oversee, review, code, and process vendor invoices and credit card expenses as needed.
• Assist with AP aging review and vendor statement reconciliations.
• Receive, deposit, and record grant reimbursements, donations, and other cash receipts.
• Respond to vendor and customer inquiries promptly and professionally.

Financial Reporting & Analysis

• Assist in preparing monthly financial statements and supporting schedules.
• Compile financial data for internal management reports and external audits.
• Identify discrepancies, perform variance analysis, and recommend corrective actions.

Compliance & Internal Controls

• Ensure compliance with organizational policies and accounting standards.
• Maintain documentation and audit trails for all assigned activities.
• Support annual financial and grant audits by preparing schedules and providing documentation.

Departmental Support

• Provide accounting support to program staff and departments regarding budgets, credit cards, and financial issues.
• Participate in process improvement initiatives to strengthen efficiency and data accuracy.
• Assist with special projects, system upgrades, and new process implementations as assigned.

Position Requirements

• Belief in ACCESS’ mission to operate through partnerships and service to provide food, warmth, and shelter to promote stability for vulnerable populations.
• Bachelor’s degree in accounting, finance, or related field required or an equivalent amount of education and experience.
• 1–3 years of accounting experience preferred (nonprofit or grant‑funded experience is a plus).
• Understanding of GAAP and standard accounting practices.

Skills & Competencies

• Strong attention to detail and high level of accuracy.
• Proficiency in accounting software and Microsoft Excel (VLOOKUP, pivot tables preferred).
• Excellent organizational and time‑management skills.
• Strong analytical and problem‑solving abilities.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• A valid Oregon Driver’s license with a record that is acceptable under ACCESS’ insurance policies.

Equal Employment Opportunity (EEO) Statement

“ACCESS is an Equal Opportunity Employer. Our guidelines are clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates.

Selection for roles will be based on individual merit alone.”

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