Office Specialist - Administration Office; Health & Human Services

Jackson County Employment Opportunity.

Jackson County Health & Human Services has an exciting opportunity to join our fun Administration Team that supports the functions of all HHS Divisions and Programs. This position will have as some of its core duties: internal and external customer service, mail desk coverage, front desk coverage, office supply monitoring and ordering, breakroom supply monitoring and stocking, assistance with motor pool check-out procedures and moving fleet vehicles as needed, monitoring safety supplies, enacting of code grey protocol as needed, and an opportunity to get your steps in with multiple daily mail rounds throughout the HHS Holly Street building.

Jackson County strives to recruit, hire and retain the best employees!

• High level customer service and teamwork skills are preferred.
• De-escalation skills are preferred.
• Pass a criminal background check prior to hire.
• Submit an acceptable DMV certified court print prior to hire. Click on the following link to review Jackson County's requirements for an acceptable driving record

• Pass a pre-employment drug screen, which includes screening for Marijuana. Click on the link to review Jackson County's Drug-Free Workplace Policy.

• This position is represented by union group SEIU.

Performs a variety of responsible clerical and administrative tasks in support of the assigned project, division or department, and provides general information and assistance to the public. Performs a full range of routine and responsible clerical and administrative duties in providing assistance to the public and other staff.

(The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.)

• Types forms, letters, legal documents, departmental and statistical reports, correspondence and other materials from copy, rough draft, machine dictation or oral or written instructions by the appropriate deadline; proofreads documents.
• Assists the public in person and by telephone; schedules appointments, performs counter work and provide information to the public, other departments, and outside agencies; answers questions requiring a thorough knowledge of department programs, regulations and procedures; processes incoming and outgoing mail.
• Performs filing and record keeping duties where several systems are utilized; processes a variety of materials such as legal forms, permit applications, microfilm records, and other formal documents.
• Gathers and compiles information; puts into a report form as required; computes or verifies data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy.
• Performs simple bookkeeping and accounting functions; may handle cash; reviews documents for procedural compliance; takes and maintains inventory records as assigned; may perform general qualify assurance checks; and, operates a variety of office equipment and machines.
• May provide staff support for boards and committees; oversees supply budget expenditures; schedules staff meetings.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime may be required.

(Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)

• High school diploma or equivalent AND three years clerical and office experience involving public contact; OR
• Any combination…