Generalist Clerk

Overview of the Position The Clerk's Office of the U.S. District Court for the District of Oregon is now accepting applications for the position of Generalist Clerk in the Medford Division. The Generalist Clerk performs a variety of duties, including receiving, reviewing, and filing documents and maintaining court files in compliance with federal and local rules and procedures. The incumbent is the initial contact of the Clerk's Office with the general public, litigants, and the Bar and as such performs customer service and cashier duties, collects court fees, and provides procedural information.

Responsibilities of this position may include but are not limited to the following:

• Performs case intake and provides information. The incumbent receives and opens new cases and files other court-related documents, responds to telephone inquiries and public counter information requests, receives money and writes receipts, scans documents, provides copies of documents to the public and handles archive requests.
• Closes out the cash register and balances daily cash receipts
• Maintains the official case record from opening to final disposition, and is responsible for making summary entries of documents and proceedings in the CM/ECF system
• Assists in case management by ensuring that all automated entries are appropriately linked. Prepares and transmits notices and orders to appropriate parties. Performs quality assurance on cases filed electronically.
• Implements jury procedures, including preparing and mailing jury summonses, taking attendance, preparing payment documentation, and processing excusal and deferral requests
• Serves as a back-up courtroom deputy to resident and visiting judicial officers and works as an electronic sound recorder when needed
• Processes outgoing postage and courier shipments
• Performs scanning and miscellaneous projects
• Performs other duties as assigned

Minimum Qualifications
:
Candidates must have a high school diploma or equivalent and one year of specialized experience.

Desired Qualifications
:
Bachelor's degree from an accredited college or university. Experience in a legal setting, and CM/ECF (Case Management/Electronic Case Filing) experience is highly desirable.

Specialized Experience
:
Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Candidates must also demonstrate:

• Experience in dealing with routine and complex assignments
• Excellent typing and proofreading skills
• A demonstrated ability to think through, analyze, and interpret written communications
• Ability to prioritize tasks and work assignments
• Superior oral and written communication skills
• Strong interpersonal skills
• A professional demeanor and appearance appropriate for a law or professional office environment
• Applicants must be U.S. citizens or lawful permanent residents currently seeking citizenship or intending to become a citizen after meeting the eligibility requirement as outlined in 8 U.S.C § 1324b(a)(3)(B)
• False statements or omissions of information on any application materials or the inability to meet conditions of employment may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being…