Finance & HR Coordinator

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The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low‑ and middle‑income countries. We work at the invitation of governments to support them and the private sector to create and sustain high‑quality health systems. CHAI was founded in 2002 in response to the HIV/AIDS epidemic, and today works with partners to prevent and treat infectious diseases, address chronic conditions, accelerate vaccine rollouts, and strengthen health systems through human resources, digital health, and health financing.

CHAI is an Equal Opportunity Employer and is committed to a fair, respectful environment with equal opportunities for all applicants.

Reporting directly to the Country Manager, the Finance & HR Coordinator will provide professional accounting, budgeting, compliance, payroll, treasury, and HR support within the CHAI Papua New Guinea office while working closely with stakeholders across all levels of the organization including CHAI’s Boston‑based finance team.

• Lead the development of the annual office budget and all donor‑specific program budgets, recommending budget adjustments and other cost improvement measures.
• Review and monitor country financial performance against budget, identify variances, and provide timely analysis and recommendations for corrective actions.
• Support program teams to develop proposal budgets.
• Prepare and maintain relevant financial reports for internal and external stakeholders, ensuring all fund activities follow organization and grant requirements.
• Implement all necessary internal accounting and control procedures.
• Review all monthly balance sheet reconciliations conducted by the Finance and Procurement Officer for accuracy.
• Supervise the Finance and Procurement Officer on Quick Books entries ensuring application of GAAP and CHAI standards.
• Ensure proper filing system for both hard and soft copy financial documents.
• Perform quarterly reconciliation between the General Ledger and the asset register.
• Review remittances of all applicable taxes in accordance with legal requirements.
• Ensure accurate and timely submission of financial reports to HQ, donors, and government regulatory agencies.
• Lead grant close‑out process as per grant agreements.
• Lead risk management by logging identified risks and mitigation across different grants and the office, maintain a risk log and submit quarterly reports.
• Manage the country’s treasury function (cash, bank, receivables, and payables) and ensure adequate resources for administrative and programmatic spending.
• Process local payments and wire requests to Boston, manage monthly cash forecasting and requests from Boston treasury team.
• Conduct monthly payroll reconciliation to ensure payroll register reconciles with financial entries in the General Ledger.
• File returns and ensure remittances to all relevant tax and social security agencies are made by due dates.
• Lead consolidation and review of salary allocation files to be submitted to HQ, flag deviations from the original budget.
• Conduct quarterly spot checks to ensure internal controls are adhered to.
• Prepare and coordinate annual statutory audit, donor‑specific audits/assessments, and CHAI internal audits.
• Ensure follow‑up with audit observations and maintain up‑to‑date remediation log (corrective action plan log).
• Maintain, monitor and manage accuracy of HR data.
• Maintain and track all records on employee leave, benefits, and changes in personal details.
• Coordinate HR administrative processes: new hire, job changes, contracts management, and termination process in‑country and with Global HR.
• Coordinate pre‑hiring process including candidate sourcing, job posting and interview coordination.
• Coordinate post‑hiring process, including onboarding and orientation activities.
• Support the Country Manager in ensuring that compensation practices follow current legislation and CHAI global compensation framework.
• Perform any other duties as assigned by the supervisor.

• Bachelor’s…