Media Finance Manager Operations

Position: Media Finance Manager, Media Operations

Location: Remote

Job : 622

# of Openings: 1

Harvest Group is an integrated commerce agency that helps high-growth consumer brands win in today's complex retail landscape. Since 2006, we've partnered with some of the world's most recognized brands to navigate the intersection of in-store and digital commerce, retail media, and social platforms across leading retailers including Walmart, Sam's Club, Target, Amazon, Costco, and Kroger.

What sets Harvest Group apart is our connected approach. By aligning strategy, execution, and insights across every stage of the retail journey—and powering that work through our proprietary technology platform—we help brands create sustainable growth in an increasingly dynamic marketplace.

But our success starts with our people.

At Harvest Group, our culture and values shape how we work, serve our clients, and support one another. We believe in building meaningful relationships, pursuing excellence with humility, and creating an environment where talented individuals can do their best work while continuing to grow professionally and personally.

Our commitment to our people has earned recognition as one of the nation's best workplaces, including:

• Inc. Best Places to Work (2025, 2026)
• Great Place to Work Certified (2024)
• Fortune Best Workplaces for Women (2024)
• Fortune Best Medium Workplaces (2024)
• Fortune Best Consulting & Professional Services Workplaces (2024)
• Business Intelligence Group Best Places to Work (2023)

• Integrity – Doing what is right in all things
• Relationship – Pursuing depth, trust, and collaboration
• Service – Laboring for others with humility and care
• Excellence – Delivering extraordinary performance and results with humility
• Journey – Embracing our past and planning for our future with faith

The Media Finance Manager, Media Operations owns the media finance process at Harvest: fees, pre-bill, reconciliation, and delinquent invoice follow-up. Reporting into the Media Operations team, this individual contributor maintains all media finance inputs, prepares draft billing for sign-off by the media leader, and releases approved billing to Finance for invoicing. Finance retains ownership of the ERP, client invoicing, and the general ledger.

The role operates across several core areas: fee management, pre-bill, vendor reconciliation, delinquent invoice collections, and process controls. This individual is the operational link between Media, Finance, and clients, helping shape how our media finance processes evolve.

Northwest Arkansas is our preferred location for this role; however, we are also open to considering candidates residing in the following states: AL, AR, AZ, CT, FL, GA, IA, , IL, IN, KS, KY, MA, MD, MI, MN, MO, MS, NE, NV, NC, NJ, OH, OK, OR, PA, SC, TN, TX, UT, VA, VT, WA, or WI.

• Fee management
  • Own accurate, complete agency fee inputs (service, production, and other fee types), aligned to client contracts and approved budgets
  • Check fee billing each cycle against agreed terms, flag variances, and communicate fee changes to Finance as contracts evolve
• Pre-bill
  • Prepare draft billing each cycle from maintained inputs, reflecting client-approved budgets, plans, and fees
  • Issue draft billing to the media team and secure final sign-off from the media leader over each business
  • Notify Finance once sign-off is confirmed so invoices can be processed and issued to the client
  • Manage the billing calendar, chasing plan changes, approvals, and POs ahead of each cycle’s cut-off
• Reconcile vendor invoices against buys, delivery, and approved budgets, resolving any discrepancies
• Run budget-to-actual reviews with the media team, confirm final spend, and provide reconciliation summaries
• Monitor…