Bookkeeper​/Office Manager

Medicine Hat North, Canada | Posted on 12/08/2026
Energy services company serving Alberta and Saskatchewan seeking an experienced, capable, and highly self managed Bookkeeper/Office Manager to join our organization on a long-term basis.
This is a key position within our company and requires an individual who demonstrates mature professional
judgment, exceptional communication skills, advanced critical-thinking and problem-solving abilities, personal
accountability, discretion, and a high degree of independence.
The successful candidate will be someone who takes ownership of their responsibilities, anticipates what
needs to be done, and can confidently manage competing priorities without requiring continuous direction or
supervision.
Documentation cannot be allowed to accumulate or be completed retrospectively. Records, reporting
requirements, fleet information, financial documentation, employee information, and operational files must
remain current as part of the normal daily workflow.
The successful candidate must therefore demonstrate an exceptional ability to prioritize, track, follow through,
meet deadlines, and independently manage multiple ongoing responsibilities.
Professional Attributes   Mature and professional judgment with a high level of discretion and confidentiality
Strong written and verbal communication skills
Advanced critical-thinking, analytical, and problem-solving abilities
Exceptional organizational, task-management, and time-management skills
A high degree of personal accountability and attention to detail
The ability to work independently and be fully self-managed
Strong follow-through and a commitment to completing tasks accurately and on time
The ability to identify priorities and act on them without waiting for direction
Confidence communicating with ownership, employees, clients, vendors, accountants, government
agencies, and other external stakeholders
The ability to manage several competing priorities in a fast-paced operational environment
A strong sense of urgency while maintaining accuracy and professionalism
Adaptability and the ability to respond appropriately when operational priorities change
A proactive mindset and willingness to take ownership of the administrative function
Reliability, consistency, sound judgment, and professional integrity
The regular position is Monday to Friday, 40 hours per week.
However, candidates must understand that we operate within the energy services and transportation
industries, where operational requirements do not always occur within traditional office hours.
The successful candidate must have a reasonable degree of flexibility and responsiveness when time-sensitive
operational or administrative matters arise outside regular office hours.
This does not mean routinely working extended hours; rather, we require someone who understands the nature
of the industry and recognizes that payroll, fleet, client, employee, compliance, or operational matters may
occasionally require timely attention.
We are specifically looking for a candidate interested in becoming a long-term, sustainable member of the
organization who values stability, accountability, and taking ownership of their position.

Key Responsibilities  Reporting directly to Ownership, the Bookkeeper / Office Manager is responsible for supporting and managing
the administrative and financial functions that revolve around the company's day-to-day operations.
Accounts Receivable   Process accounts receivable internally and through online client portals
Maintain accurate and current customer documentation
Track submissions and follow up on outstanding requirements as necessary
Accounts Payable   Process accounts payable using various methods of remittance
Maintain accurate vendor documentation and payment records
Manage company credit cards and associated reconciliation/documentation
Payroll & Employee Administration   Manage and process payroll through the online payroll portal twice monthly
Maintain accurate and current payroll and employee records
Coordinate year-end payroll requirements, including T4s, T2200s, and related documentation
Manage WCB requirements for Alberta and Saskatchewan
Administer employee benefits
Process and remit PST, GST, and other required government filings
Coordinate documentation and reporting with the company's off-site accountant
Complete journal entries, banking, and reconciliations
Prepare financial reporting
Complete month-end processes
Prepare fiscal year-end documentation for the off-site accountant
Fleet & Asset…