Accounts Receivable Coordinator

Join one of the nation's rapidly expanding leaders in Commercial Construction and Facility Management!

a successful and stable, family-owned and operated Commercial Real Estate Firm established in 1976 and headquartered in Medina, Ohio, boasts a dynamic presence across four key divisions:
Construction, Facility Management, Property Management, and Real Estate Brokerage. Our comprehensive suite of commercial property services is characterized by effective project management, proactive communication, top-tier workmanship, and cutting-edge solutions.

• An exceptional culture and positive work environment
• Competitive earnings
• Comprehensive benefits
• Personal recognition
• Individual development opportunities
• A clear path for career advancement!

M-F | 8:30a – 5:00p

Onsite – Medina, Ohio

Shared Services Division

Administration

Vice President Administration

Responsible to manage the day-to-day processing, monitoring, and reporting of customer invoices; performs accurate and efficient billing processes, ensures the timely collection of payments, and maintains positive client relationships.

• Invoice Preparation and Submission:
  Generate, review, and submit accurate, timely invoices in accordance with customer-specific billing requirements, schedules, and submission deadlines.
• Billing Documentation and Reporting:
  Prepare PDF invoices, complete lien waivers, maintain billing spreadsheets, and ensure accurate information is entered into customer portals and internal systems.
• Accounts Receivable Tracking:
  Monitor invoices from approval through submission and payment, follow up on aging invoices, and report billing discrepancies or missing information that may delay payment.
• Customer Service and
  
  Collaboration:
  
  Respond promptly to customer billing inquiries, resolve payment issues and disputes, and collaborate with internal account managers and the business development team to maintain accurate customer records.
• Process Improvement and Administrative Support:
  Support the development of best practices to improve billing accuracy and efficiency while assisting with general administrative activities and team operations.

• Education and Experience:
  
  One to three years of related experience required; an associate degree in Accounting or Business Administration preferred.
• Accounts Receivable Knowledge:
  At least two years of accounts receivable experience in a fast‑paced environment, with familiarity using customer portals for billing and payment management.
• Attention to Detail:
  Demonstrated accuracy and strong attention to detail when managing invoices, billing records, and financial information.
• Organization and Multitasking:
  Self‑motivated, highly organized, and able to manage multiple priorities effectively in a fast‑paced environment.
• Computer
  
  Skills:
  
  Intermediate computer proficiency, including email, scheduling, word processing, spreadsheets, presentations, graphics, databases, and internet applications.