Corporate Events & Travel Coordinator

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Ohio General FULL TIME Clerical Medina, Medina, OH, US

30+ days ago Requisition

Salary Range: $26.50 To $32.50 Hourly

Established over 70 years ago, Nelsen Corporation, a family-owned business, has grown to become one of the world’s leading OEMs and distributors of residential and commercial water treatment systems and components, and drinking water products. From its headquarters in Medina, Ohio, and additional distribution and manufacturing facilities in Arizona, Texas, Florida, and Wisconsin, Nelsen serves professional dealers in the United States and worldwide.

Nelsen Corporation is seeking a highly organized Events Coordinator to plan and execute the company's trade shows, Company-Sponsored training events, employee events, and company wide travel arrangements. Working under the general direction of the Marketing Manager, this position manages logistics from initial planning through closeout, coordinates vendors and internal teams, and maintains the calendars, budgets, and records needed to deliver consistent events across the country, anticipating issues, communicating clearly, and remaining composed when priorities change .

The ideal candidate anticipates problems, communicates clearly, and stays composed when priorities change.

Why join the Nelsen Team?

Our team is made up of hardworking, talented people. Offering full-time opportunities, working Monday through Friday, our employees enjoy competitive pay, benefits and an exceptional work-life balance.

Work Shift and Hours: Monday through Friday, 8:00am-5:00pm, at our Medina, OH branch location

Pay: $26.50-$32.50 per hour; pay commensurate with experience and skills

• Benefits start the first of the month following 60 days of employment
• Health and wellness benefits eligibility, including medical, dental, vision, 401k, company-paid short/long term disability, life insurance, and more
• 80 hours (prorated for first year) paid time off (PTO), 120 hours the next year

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, which includes the following:

Trade Show and Industry Event Planning

• Manage the company’s trade show calendar and coordinate each event from registration through post-event closeout.
• Complete exhibitor registrations, booth selections, sponsorship commitments, venue forms, and required deadlines.
• Develop event timelines, checklists, staffing plans, itineraries, and run-of-show documents.
• Coordinate booth assets and audiovisual needs with Marketing, Sales, Technical Services, and outside partners.
• Plan outbound and return shipping for displays, signage, product samples, literature, promotional items, and other materials; confirm delivery and maintain event inventory.
• Support on-site setup, registration, vendor coordination, attendee needs, issue resolution, and teardown.
• Company-Sponsored Event Planning
• Coordinate in-person and virtual Company-sponsored events, including venues, meeting rooms, food and beverage, audiovisual services, lodging, transportation, and attendee logistics.
• Serve as the primary logistics contact for venues, sponsors, vendors, and internal teams.
• Ensure vendor and sponsorship fees are collected, and coordinate with Accounting team for processing payments or credits.
• Maintain event registration records, attendance lists, communications, signage, materials, and day-of schedules.
• Confirm that each event is prepared to meet the needs of instructors and attendees and resolve logistical issues before and during the program.

Travel Coordination

• Book airfare, lodging, rental vehicles, ground transportation, and other travel for employees, instructors, and approved guests.
• Prepare clear itineraries and confirmations, communicate changes promptly, and assist travelers when disruptions occur.
• Coordinate group hotel blocks and compare rates, terms, cancellation policies, and transportation options.
• Follow company travel policies and event budgets while maintaining accurate traveler and reservation records.
• Handle traveler information and company purchasing details with discretion.

Internal Event Planning

• Plan and coordinate employee events, company meetings, holiday gatherings, sales meetings, training sessions, and other internal programs.
• Work with event sponsors and company leaders to define the purpose,…