Operations Coordinator

ACCEPT Education Collaborative ACCEPT Education Collaborative
- Middle School - Medway, Massachusetts Open in Google Maps ACCEPT Education Collaborative
- High School
- Medway, Massachusetts Open in Google Maps ACCEPT Education Collaborative
- Natick, Massachusetts Open in Google Maps

Job : 5953043

Final date to receive applications: Posted until filled

Posted: Oct 07, 2026 12:00 AM (UTC)

Starting Date: Immediately

Position Summary:

The Operations Coordinator provides administrative and operational support to the collaborative and reports to the Director of Finance and Operations. The Coordinator is responsible for supporting the coordination of facilities and maintenance activities, vendors and services, event operations, purchasing activities, and special projects.

The position helps ensure that operational needs are organized, scheduled, documented, and addressed in a timely manner. The Operations Coordinator works collaboratively with staff across departments and communicates regularly with vendors, contractors, and service providers. The role requires the ability to manage multiple priorities with a high degree of organization, professionalism, discretion, and follow-through.

• High school diploma or equivalent.
• Prior experience in administrative support, office operations, facilities coordination, project coordination, or a related role.
• Strong organizational skills and the ability to manage multiple assignments, priorities, and deadlines simultaneously.
• Strong written and verbal communication skills and the ability to interact professionally with staff, vendors, contractors, and other stakeholders.
• Working knowledge of Microsoft Excel and Word, Google Workspace, Adobe Acrobat, email, calendars, and other common office applications.
• Ability to learn and effectively use new systems, procedures, and technology.
• Strong attention to detail and ability to maintain accurate and organized records.
• Demonstrated reliability, discretion, sound judgment, and ability to handle confidential or sensitive information appropriately.
• Strong interpersonal skills and emotional intelligence.
• Ability to work independently, exercise initiative within assigned responsibilities, and recognize when matters require escalation.
• Ability to adapt to changing priorities and respond effectively to day-to-day operational needs.
• Ability to work on-site during the established work schedule.

• Associate degree or additional education in business administration, operations, facilities, public administration, or a related field.
• Experience in a school district, educational collaborative, municipal government, nonprofit organization, or other public-sector environment.
• Experience with facilities, vendors, purchasing, records management, or operational project coordination.

• Coordinate routine building maintenance, repairs, inspections, and facility-related services under the direction of the Director of Finance and Operations.
• Receive and track facilities and operational requests and coordinate appropriate follow-up.
• Schedule vendors, contractors, service providers, inspections, preventative maintenance, and other operational services.
• Meet vendors and service providers on-site as needed and coordinate building access and communication with appropriate staff.
• Maintain an annual facilities and operations calendar, including recurring inspections, maintenance, service dates, renewals, and other operational deadlines.
• Maintain facilities, maintenance, and service records and monitor open items through completion.
• Provide limited administrative support for transportation and fleet activities, including vehicle documentation, service scheduling, surplus vehicle disposal, and preparation of information needed for district billing.

• Coordinate with departments to identify and support the operational and logistical needs of meetings, events, programs, and other organizational activities.
• Assist with facilities preparation, supplies, deliveries, vendor services, scheduling, and other event-related operational needs.
• Serve as a point of contact for routine operational requests and coordinate with the appropriate staff or service providers to address them.

• Prepare and enter purchase requisitions and related purchasing documentation for operational needs.
• Assist with…