Accounts Payable Specialist

This position will require the selected candidate to work on-site in Melbourne, Florida

Accounts Payable Specialist is responsible for a variety of accounting tasks including invoices, Accounts Payable checks, tax forms, and reconciliations.

• Verifies the information obtained from payment vouchers, invoices/credit memos, accounting entries, cash receipts and other documents received, based on existing procedures.
• Enters data into computer system using SAP and Microsoft Excel; compiles data and prepares a variety of reports.
• Processes accounts payable vouchers, journal entries, intercompany offset documents and general ledger account clearing.
• Interfaces with vendors and with all company units and/or departments in order to obtain resolutions for invoice discrepancies, as well as to communicate recommended solutions for outstanding invoices.
• Resolves low-level complexity issues with general ledger entries and vouchers, issuing letters / memos / faxes or e-mails to provide the necessary corrections.
• Proposes solutions to the immediate superior for more complex issues.
• Reconciles general ledger accounts to have current and accurate records of all outstanding parts and balances.
• Enters in SAP data relevant to part number and purchasing data.
• Maintains weekly check run process. Verifies, separates and classifies them.
• Follows up on AP due dates based on information from reports and invoice consultations, in order to ensure payment within established terms and conditions.
• Files reports as well as all accounting documents produced by the finance department.
• Maintains and organizes the file room.
• Performs other general administrative tasks to support the department.
• Exercise diligence and maintain professional skepticism when performing and overseeing the activities and processes under his/ her responsibility, including but not limited to: (I) maintaining focus on attention to the accuracy and validity of data; (II) requesting additional documents when necessary in order to support these analyses; (III) identifying, communicating, escalating and assisting with the resolution of for potential "red flags", and/or issues related to compliance with the Company's policies and procedures.
  
  Diligence and professional skepticism should be applied regardless of prior reviews and approvals.

• High School Diploma.
• An Associate Degree or Technical Certification is common at this level but not absolutely required.

• Minimum 3 years of work experience in accounts payable analysis, classification, and reconciliation

• Assignments require thorough knowledge of all possible tasks and responsibilities.
• Skills are effectively applied in accomplishing all tasks.
• Strong knowledge of accounts payable techniques.
• Ability to demonstrate people management skills (HR guidelines, tools & policies), value based management fundamentals (Shareholder Satisfaction x Customer Satisfaction x Employee Satisfaction), employment law (sexual harassment, disability, discrimination, labor laws, etc.).
• Business vision & competitiveness skills (Managing innovation, the customer service, growth, and creativity).
• Proficient in Internet Explorer, Microsoft office (Word, Excel, Power Point, and Access), Lotus Notes, SAP, ENS, and company policies and procedures.
• Exceptional knowledge of computer general ledger packages desired.
• Understanding of data processing related to accounts payable recordkeeping and reporting.
• Understanding of theories, principles, and practices of accounting, budgets, finance, and financial recordkeeping.
• Ability to conduct financial analysis and research.
• Ability to work in a fast-paced environment with demonstrated ability to handle and prioritize multiple tasks and demands.
• Ability to maintain a high level of accuracy in preparing and entering financials.
• Ability to interact and communicate (orally and in writing) with individuals at all levels of the organization, vendors, and company contacts.

• Ability to work in a safe professional manner adhering to all regulatory requirements including, OSHA, EPA, State and Federal regulations.

• Commitment to company values and complies with department norms, policies, directives, and procedures.
• Incorporates Lean and P3E processes and concepts into daily activities.
• Strive for continuous improvement to processes and procedures.
• Honors and protects confidential and proprietary documents and information.
• Satisfies work schedule requirements.
• The job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required by the employee.
• Performs other duties as assigned.

Embbaer is an equal opportunity employer