Project Accountant

Office Full-Time Professional Melbourne, Melbourne, FL, US

The Project Accountant is responsible for providing financial, administrative, and accounting support throughout the lifecycle of construction projects. This position works closely with Project Managers, Project Executives, Superintendents, subcontractors, clients, and internal departments to ensure accurate project financial reporting, billing, contract administration, compliance tracking, and project accounting activities.

The Project Accountant plays a critical role in maintaining project financial integrity by supporting cost tracking, owner billings, subcontract administration, accounts payable, change management, project compliance, and project closeout activities. This position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple projects and deadlines in a fast-paced environment.

RESPONSIBILITIES:

Duties include but are not limited to:

• Prepare accurate and timely monthly owner requisitions and progress billings.
• Review project contracts, billing requirements, and schedules of values to ensure compliance with contractual requirements.
• Monitor project financial activity and support accurate cost tracking and reporting.
• Assist with monitoring accounts receivable balances and support collection efforts as needed.
• Assist Project Managers with project financial administration and budget management.
• Prepare project financial reports and provide timely financial information to Project Managers, Project Executives, and Finance leadership.
• Input and maintain project budgets, schedules of values, and financial data within accounting systems.
• Assist with project forecasting and financial analysis as requested.

Contract and Change Management Administration

• Process, distribute, and maintain owner and subcontractor change orders.
• Maintain contract documentation and ensure accurate project records.
• Track pending and approved change orders and monitor related project documentation.
• Update contracts, insurance information, and project records as required by owners and project stakeholders.
• Support subcontract administration activities throughout the project lifecycle.

Subcontractor and Vendor Administration

• Review subcontractor pay applications and vendor invoices for completeness, accuracy, and compliance.
• Obtain required approvals and supporting documentation for payment processing.
• Process subcontractor and vendor payments in accordance with company procedures.
• Collect, review, and maintain lien waivers and other required payment documentation.
• Manage subcontractor compliance requirements, including insurance certificates, contract documentation, lien waivers, billing requirements, and other contractual obligations.
• Maintain vendor and subcontractor records within company systems.

Accounts Payable and Accounting Support

• Enter invoices and maintain accurate accounts payable records.
• Process accounts payable transactions and ensure timely payment of obligations.
• Reconcile project-related financial information and investigate discrepancies.
• Assist with month-end and year-end accounting activities as needed.
• Support internal and external audit requests by providing project-related documentation and financial records.
• Collaborate with Finance and Accounting personnel to ensure accuracy and consistency in financial reporting.

Project Administration and Compliance

• Collect, organize, and maintain project closeout documentation.
• Create and maintain project directories and project administrative files.
• Ensure project records are accurate, complete, and properly maintained.
• Track insurance certificates, bonds, licenses, and other compliance documentation.
• Support project teams in meeting contractual and…