Site Administrator

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The Site Administrator plays a key role in ensuring the efficient daily operations and professional atmosphere of the Sun Nuclear office in Melbourne, FL. This position provides administrative, facilities, and employee engagement support to maintain a safe, organized, and welcoming environment for staff and visitors. The Site Administrator will coordinate meetings and events, support vendor and building operations, and help foster a positive workplace culture through collaboration and communication.

• Welcome and assist guests upon arrival, ensuring a professional and positive first impression.
• Maintain the visitor log and issue guest badges in accordance with company security protocols.

• Receive, triage, and distribute deliveries and incoming mail to the appropriate departments, including coordination with vendors.
• Coordinate scheduling and access for building maintenance visits and service providers.
• Monitor and replenish office and breakroom supply inventories.

• Prepare, set up, and clean up meeting spaces for non‑executive meetings and company gatherings.
• Order lunches for non‑executive meetings and coordinate monthly birthday cakes for manufacturing staff.
• Assist in planning and logistics for internal events or celebrations.

• Lead the Social Committee, including organizing monthly meetings, coordinating with vendors, managing expenses, and maintaining the committee calendar and communications.
• Oversee and update breakroom TV content and other internal communication channels to enhance engagement and awareness.
• Gather and relay employee feedback on facilities and amenities to drive continuous improvement.

• Assist with maintaining and updating company organizational charts.
• Collect, sort, and distribute incoming correspondence.
• Assist with document management, filing, and maintaining facility and vendor records.
• Provide light administrative support to other departments as needed to ensure operational continuity.

• Partner with HR to support new hire onboarding activities (desk setup, welcome materials, office tours).
• Maintain employee files and the HR filing system.

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of administrative, office coordination, or facilities support experience preferred.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and standard office equipment.
• Ability to manage multiple priorities in a fast‑paced environment and adapt to shifting needs.
• Ability to maintain confidentiality and discretion.

Seniority level:
Entry level

Employment type:

Full-time

Job function:
Information Technology

Industries:
Measuring and Control Instrument Manufacturing