Administrative Assistant Level 3

RELOCATION ASSISTANCE:
Relocation assistance may be available. CLEARANCE TYPE:
Secret. TRAVEL:
Yes, 10% of the Time.
Description

is seeking an experienced Administrative Assistant 3 or 4 to support the Global Surveillance organization onsite in Melbourne, Florida
.

This position will report to the Multi-Domain Command and Control, Fleet Sustainment Program Director.

Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the Fleet Sustainment program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones, and with Government counterparts. This position will also coordinate travel and expenses for the E‑2D Fleet Support Representative team for domestic and international travel.

The position requires a self‑motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day‑to‑day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
• Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.
• Attend staff meetings, publish agendas and follow‑up on action items.
• Arrange and execute support for a variety of internal and external on‑site meetings, including conference room reservations and catering.
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
• Manage and/or support special projects as assigned.
• Provide back‑up support for other administrative staff as needed.
• Greet employees and visitors in a courteous and friendly manner.
• Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times.
• Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items.
• Provide inventory oversight and ordering/purchasing support for office supplies.

The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.

This role may be filled at an Administrative Assistant 3 or Administrative Assistant 4 based on the qualifications outlined below.

• High School diploma/GED with at least 4 years’ experience as an administrative assistant or similar.
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint).
• Strong interpersonal, communication and organizational skills.
• Ability to obtain and maintain a DoD Secret security clearance.

• High School diploma/GED with at least 6 years’ experience as an administrative assistant or similar.
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint).
• Strong interpersonal, communication and organizational skills.
• Ability to obtain and maintain a DoD Secret security clearance.

• Active DoD Secret or Top‑Secret security clearance.
• Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel.
• Experience with the paperwork and procedures pertaining to United States Status of Forces Agreements (SOFA).
• Experience in planning, coordinating and overseeing catering for corporate meetings.
• Strong proofreading and…